Agenda - 12-10-1985 - Laserfiche WebLink

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0t, PAGE COUNTY OF ORANGE 1985-86 ANNUAL SERVICE PLAN - PARTS II - IV - General _ P1anngT _ ptaritlag J 0561 • / DEPAR ' DIVISION 1 ACCOU 1T COOE• - : -iIIhB. Productivity improvements which could be made in the forthcoming year:include: 1'):Within the•present. budget - The development of checklists for a I 1 i and _ .,:development:.applicattonsproredures and the preparation of.a-Standard Procedures . -.:-Manual would improve productivity by providing staff•with clearcut"gu"idel "ines - regarding each procedure utilized in the department.-Thts would'rednce,-the - - : necessity of having to ask others what procedure to follow, how it- is to .be- • - • - administered, etc., It would also -reduce the amount of-time s.pent,dealing with --citizens in,-that copies of pertinent procedures could be-madd available to them.Jhe problem with such a work element is the lack-of time to prepare a comprehensive procedures 'manual,. . . - : A:second means-of increasing productivity.would be to establish.a definit'rve - • • . _policy on overtime work. Authorizing compensatory time off.defeats the purpose. ::- in that staff may be available* to work overtime in one instance but taking • time off in another when they are needed just as bad. - Another'epti.on is a cash payment for overtime worked,,-but.this is ineffec :r ■ •• _ ' - In:that additional appropriations to cover overtime :expenses would:be nece ary. `As.an incentive to get work done within the present operating budget, it might _ - _ -- work, but ,i-t would •still require funding f ram aiiother:sbricc Fell tiii•n'•1he County_ • • budget. - ' : • ... ' : Productivity can .on•ly be increased so much, and there-must be some incentives - . .- {other 'than.pride' in one's work and an opportunity for advancement) to encourage • 'one to increase their productivity level . To date, such incentives are lacking -or those which existed taken away. There is also a real question of when . quality becomes expendable at the expense of,product'ivity. 'Thi•s is a -real ' .. : i ssue•wi thi n the department .i in that' staff is asked to•do more and mare,..but-wi tt .to- increase in staff and no 'compensation for work performed. If the Planning Board and Board of Commissioners desire quantity as well as quality, additional staff must be .considered. strongly. 2)':On a.one-time _basis, - The preparation of a Standard Procedures Manual would . assist staff in performance of their duties. A study of the department and identifying specific means of increasing productivity levels would be beneficial '-- --- -- as well. As the staff does not currently have time to perform such a -study, a . - one-time appropriation of $15,000-$24,000 might be•advisable for the purpose • - of hiring a professional consultant to perform such work. If not feasible on ' a• depa rtmenta l level ; this might be undertaken on 'a County-wide basis. - IV. There are no •ex$'5fed'• increases in service demands during the period 1985-86 through' '1989-90 other than those brought about by increases in development proce activity.ure 'established byoactiongof service Board be new d programs/11r fommissionet - procedures'es I li' • ; :1 31 .