Agenda - 12-15-1981 - Laserfiche WebLink

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— ;;L ••;,....7,77:enr-:. -- QE e _ „ no.ARD OF COY=USSIONr--3-3' Actioa Agenda - Item No. 11-9 ACTION FLC.;.E\TDA ITEM ABSTR.ACT DECEMBER 15, 1981 METING DATE. s. Subject: CETA Contract Amendment (Title 11-B, FY'82) • L Depax-Ten t: CE TA j Public liaring: yes x. Attachment(s): Ir&ormaiorL Coritact:Ernest Mangum NO 732-8181 ext. 460 Phone. Ntrecer_: _ PURPOSE; To consider an amendment to the existing contract NEED: An amendment received by the State must also be approved by each contracting entity. The amendment pertains to record retention responsibility defined as follows: 3.7.2 Retain all financial records, supporting documents, statistical records and all other records pertinent to a contract until final audit, resolution of audit questions costs and release of the Contractor from responsibility under this contract by the Prime Sponsor. In the event the Contractor goes out of business or ceases to be an . organization prior to the expiration of records retention responsibility, the Contractor will deliver all records required to be retained hereunder to the Prime Sponsor. Negligent or intentional failure to retain and/or to surrender any or all of the records as required hereunder shall result in the liability of the Contractor for such disallowed costs (a) that the Prime Sponsor is required to repay to the United States Department of Labor and (b) where all or part of records regarding which disallowed costs are unavailable to the Prime Sponsor at the time of disallowance and/or at the time of required repayment, without regard to whether the unavailable records would have sup- ported or rebutted the disallowance. The Contractor shall satisfy the requirement stated below appropriate to the organization of the Contractor: (i) If the Contractor is a unit or agency of govern- ment or a public educational or training facility, the Contractor shall make satisfactory assurances to the Prime Sponsor of its ability to fulfill its responsibilities and obligations under this sub- section. IMPACT: Since present practice is in accorA. with that is s+ipulat there will be no impact in administrative cost or procedure_ RECOMMENDATION: Approve the amendment and authorize the Chairman to sign.