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d. Notify the Owner and the Family by mailing the approval or disapproval <br /> form. A copy will be maintained in the applicant's folder. <br /> e. If approved, the PHA will enclose two copies of a Housing Assistance <br /> Contract to be signed and returned. The PHA will upon return of the <br /> Contract, execute the Contract by the first day of occupancy specified <br /> in the Lease and return an executed copy to the Owner. <br /> • <br /> At least once annually the PHA will: <br /> a. Inspect the unit to assure that the Owner and Tenants are meeting <br /> their obligations to maintain the unit in a decent, safe and sanitary <br /> condition. All records of inspection shall be maintained in the <br /> tenant's folders for three (3) years. <br /> b. A written reapplication shall be submitted by a responsible member of <br /> the Family and shall set forth all data and information necessary <br /> for a redetermination of the amount of housing assistance payment <br /> which should be made with respect to the Family. <br /> c. Reexamine the Family income, composition, extent of medical or other <br /> unusual expenses and redetermine the amount of Gross Family Contribution <br /> and the amount of Housing Assistance Payment in accordance with the <br /> current schedules and criteria established by HUD. <br /> d. Determine an adjustment, if any, as of any anniversary date of the <br /> lease not to exceed the annual adjustment factor for any substantial <br /> change in Utility rates may be made. <br /> e. Determine if the unit size is still appropriate for the family size. <br /> If the unit is no longer appropriate the Family and the PHA shall try <br /> to find an acceptable unit as soon as possible. If an acceptable <br /> unit is found that is available for occupancy by the Family, and the <br /> Lease with the first Owner can be terminated in accordance with its <br /> terms, the Contract with the first Owner shall be terminated and <br /> housing assistance payments shall be made available to the Family for <br /> occupancy in the acceptable unit. Housing Assistance Payments will <br /> not be terminated unless the Family rejects without good reasons the <br /> offer of a unit which the PHA judges to be acceptable. <br /> 7. INTERIM REDETERMINATION OF RENT. Rent will be adjusted between regular <br /> reexamination of changes in income or family size occur. <br /> 8. COMPUTATION OF FAMILY INCOME. All income of family members excluding <br /> minors and full-time students, anticipated to be received for the next <br /> twelve months must be considered during the computation of total family <br /> income. (The head of a family or spouse will not be considered a minor) . <br /> Income shall include, but not be limited to the following: <br /> a. The gross amount, before any payroll deductions, of wages and salaries, <br /> overtime pay, commissions, fees, tips, and bonuses. <br />