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.„. . . . <br /> ORANGE canry HApp • u • IVE PLAN Page 9 <br /> X. PAYMENTS <br /> Payments will be determined for each family at the time of Certification, when all <br /> income and other factors are verified. Each participant will be instructed to notif' <br /> the Housing Counselor about any changes in income or family size which would affect <br /> his payment. RAch parent calculation will be reviewed for accuracy. <br /> When a lease and contract have been signed, a payment control card will be prepared. <br /> The card will note in addition to family identification, the amount of the payment, <br /> the name of the landlord, family Characteristics and information about the unit. <br /> Fach month, the payment card will be marked when the payment is made. All checks wil <br /> be prepared and mailed to be received by the first (1st) of the month. <br /> Checks will be signed by two (2) officials of the Chapel Hill Housing Authority. Cop: <br /> of checks will be filed in the Accounting Department. Camputer print-outs will be ma <br /> tamed, as well as the control cards, in the Section 8 Department. <br /> Payments for utilities will be made directly to utility suppliers. Participants will <br /> sign a waiver (see appendix) when the certificate is signed, allowing this. The pare <br /> will usually be sent to the heating supplier. In soue cases where the amount is largE <br /> more than one supplier will receive a check. <br /> Checks will be written by a campubar and verified on the control card by staff before <br /> mailing. The computer will also maintain year-to-date, and program-to-date totals <br /> for each participant and each landlord. <br /> The Unit Supervisor will be responsible for the monthly review of each control card, tc <br /> make sure annual reviews have been completed and if the participant has reported change <br />