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0 <br />Public Library <br />Kem B. Ellis <br />DIRECTOR OF LIBRARY SERVICES <br />TO: Brenda Stephens, Director - Nyconeechee Regional Library System <br />FROM: Kem Ellis <br />DATE: March 8, 2007 <br />RE: Consulting Services for the Orange County Public Libraries Service Plan <br />Enclosed is a quotation to.provide consulting services as outlined in the planning proposal you submitted to me by e-mail on <br />February 23. These expectations of•the consultant are detailed in the proposal as follows: . <br />1. Meet with the Design Committee in mid-March to determine the stakeholders fo be invited to attend a focus group <br />meeting, and to select the questions to be discussed. <br />2. Conduct two focus groups by mid-April, one with key library stakeholders, and one with library staff. <br />3. Prepare a written report summarizing the key focus group findings, and outlining recommendations based on these <br />findings. . <br />4. Meet with the Design Committee in late April to: review the report; compare cun'ent mission and services to future <br />needs; to consider an appropriate and feasible suite of services. <br />My fee to provide these four services is as follows, and includes all incidental costs for travel and meals. The fee also <br />includes the cost of preparing original copies of any necessary materials that may need to be prepared to facilitate the focus, <br />group sessions, as well as the original copy of my report. These original materials will be provided to the library electronically, <br />and it will be the responsibility of the library to print hard copies of these documents as needed. <br />1. First meeting with the Design Committee- one half day- $500 <br />2. Conduct two (2) focus group sessions- one full day- $1,000 <br />3. ~ Prepare a written report- ~ ~ $2,000 <br />4. Final meeting with the Design Committee- one half day- ~ $500 <br /> TOTAL: $4,000 <br />Brenda, l want to recommend we schedule Iwo meetings with the design committee after the report is completed. I think the <br />list of topics we plan to discuss is too long for one session. I also think the committee will be more productive if we schedule <br />2 two-hour sessions over a period of several days rather than one long session. Nly fee for one additional half day to conduct <br />this second meeting would be $500. ~ . <br />Also, I have studied the minutes of the Library Services Task Force meetings on February 7, and February 27, 2007, as well <br />as the Orange County Board •of Commissioners meeting on January 23, 2007. 1 have noted the new library facilities being' <br />proposed for Hillsborough and Carrboro are significantly smaller than those recommended in the 2004 facilities plan. <br />In light of this 1 would encourage you to consider a more comprehensive approach that would align services and facilities for <br />the entire regional system. If you think this approach has merit, I would recommend conducting two more focus groups, one <br />with residents of Caswell County and one with residents of Person County. The cost for one additional day of focus groups <br />would be $1,000. . <br />Brenda, please let me know if you have any questions ronceming this quote. Thank you for the opportunity to be of service. <br />Sincerely, <br />Kem B. Ellis <br />•Voice Mail <br />336.883.3694 <br />e-mail <br />kem.ellis@highpointnc.gov <br />P.O. Box 2530, 901 North Main Street, High Point, NC 27261 USA <br />Fax: 336.883.3636 TDD:336.883.3675 <br />NORTH CAROLINA'S INTERNATIONAL CITY'S <br />