Agenda - 08-03-1987 - Laserfiche WebLink

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081 TO: THE BOARD FROM: SHIRL RE: SCHEDULING CIP AND BOND REFERENDUM DATE DATE 20 JULY 1987 Making the major capital improvement policy decisions leading to a sustainable capital improvement continuum through the next decade has not proven to be manageable within the time alloted to us in this year ' s budget process. My preference would be for the Board to: 1 . adopt a lean, one-year CIP with adoption of the budget ; 2. have prepared, debate, and adopt a 5-year (one additional year) CIP no later than 15 January 1988; 3. include in the CIP a wing or addition built as the tax and record building is enlarged to house the offices of County Commissioners , County Manager, Finance and Personnel , and with the new 5th year to include renovation of the New Courthouse for exclusive use of the Courts. 4. set the date of the bond referendum for November 1988; 5 . commit to an attempt to set up the proper reserves and mechanisms that will move Orange County into a pay-as-we-go funding in the future. Gordon Baker says we could delay our approval of the CIP until September and still meet a May 1988 bond referendum. Advantages I see to the delay are the ability to include the findings of the master recreation and parks plan in our deliberations and the addition of one more budget year to rebuild our fund balance to a higher level. The Board cannot ignore the needs of the Courts either in the long or the short term. Even if we could agree to a plan for the second floor of the courthouse it would neither meet our needs for space nor would it be fair to the courts. While we cannot turn over the Commissioner ' s Room to them full time, we should try to increase the time available. An agreement should be negotiated that sets guidelines that include the use of the room by the auditors for up to four weeks each year; that allows some commissioner and manager files to be kept in the room; that frees the room whenever possible by 4pm for use by the manager for staff meetings and consultations; the willingness of the staff and commissioners to use, when necessary, the conference and meeting rooms at Revere Road and the conference room to be created at the old Agriculture Building.