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170 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> Action A n <br /> Item No.(j I <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: FEBRUARY 16, 1988 <br /> SUBJECT: APPROVAL OF AIRPORT PLANNING/ENGINEERING CONTRACT; AUTHORIZATION <br /> FOR CHAIR TO SIGN FUNDING APPLICATION <br /> DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No <br /> ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S <br /> OFFICE,X501 <br /> TELEPHONE NUMBER: <br /> Hillsborough - 732-8181 <br /> Chapel Hill - 968-4501 <br /> Mebane - 227-2031 <br /> Durham - 688-7331 <br /> PURPOSE: To consider approving a contract for Airport Planning and <br /> Engineering services; and to consider authorizing the Chair to <br /> the Board to sign the applications for funding to the N. C. <br /> Department of Transportation, Aviation Division and to the <br /> Federal Aeronautics Administration. <br /> BACKGROUND: When submitting applications for funding from the State or FAA <br /> it is necessary to base the request on as many actual costs as <br /> possible, in order to minimize amendments in the future. For <br /> this reason proposals were sought and an agreement, contingent <br /> upon funding, was negotiated between the County and a <br /> Planning/Engineering firm whose duties include, but are not <br /> limited to such tasks as environmental assessments, site <br /> selection, airport layout, noise impact studies, airspace <br /> requirements and facility requirements. The attached proposed <br /> contract details the entire scope of work. <br /> Proposals were solicited from fourteen firms with nine <br /> responses. A selection team, consisting of Airport task force <br /> members and County staff reviewed information and selected <br /> five firms from which to hear presentations. Upon completion <br /> of the presentations, all firms were rated and negotiations of <br /> cost began with the top-rated firm. <br /> As a result, a contract was drafted, contingent upon funding, <br /> and is before the Board for approval. Meetings have been <br /> included in the contract with a per unit cost. Although the <br /> full compliment of meetings have been included in the contract <br /> amount, at the County's discretion the schedule may be <br /> adjusted and the amount reduced accordingly. <br /> It is also requested that the Chair to the Board be authorized <br /> to sign applications to the State of North Carolina and to <br />