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<br />Consolidated Agreement -Final <br />Page 6 of 18 <br />d. The Department must receive prior written approval from the state to subcontract when any of the <br />following conditions exist: <br />i The Department proposes to subcontract to a single entity fifty percent (50%) or more of the total <br />state and federal funds made available through this agreement. . <br />ii The Department proposes to subcontract fifty percent (50%) or more, or $50,000, whichever is <br />greater, of the total state and federal funds made available through this agreement for a single public <br />. health service or program. <br />iii The Department proposes to subcontract far services in the Women, Infants and Children (WIC) <br />Program. <br />e. The Department shall mail a signed copy of all final public health Funding Authorizations to the DPH <br />Budget Office, 1931 Mail Service Center, Raleigh NC27699-1931. The Department shall retain a copy <br />of all Funding Authorizations, the monthly certified electronic printed screen of the Expenditure Reports <br />with any amendments (via the Aid-to Counties Website), Consolidated Agreement, Agreement ' <br />Addenda, Revisions and other financial records in accordance. with the current Records Disposition <br />Schedule for County and District Health Departments issued by the NC Division of Archives and <br />History, Department of Cultural Resources. <br />f. The Department shall mail a signed copy of alI final environmental health Budget Forms (DENR 2948) <br />and Addenda (DENR 3300) to the Division of Environmental Health, Environmental Health Services <br />Section, 1632 Mail Service Center, Raleigh, NC 27699-1632. <br />2. The Department shall prepare and maintain a Local Appropriations Budget (reflecting the plans to use local <br />appropriations or earned fees) for each activity covered by this agreement in a manner consistent with <br />instructions provided in general budgetary guidance from the Division and the specific guidance from the <br />respective programs. <br />a. The Department shall do budget revisions to their Local Appropriation budgets when appropriations will <br />be increased or decreased. <br />b. The Department shall submit all revisions to Local Appropriations budgets prior to the end of the term <br />specified in this agreement. Budget revisions received by the State after the end of the agreement period <br />will be returned without action. <br />3. (Local Earned Revenues) The Department shall observe the following conditions when budgeting and <br />reporting earned revenues: <br />a. Locally appropriated funds may not be supplanted by earned revenues from persons, or public or private <br />third party payors. Such revenue shall be used for the activity that generated the revenue, except in the <br />WCH Section programs, where there is some flexibility (see "b.l ." below.) <br />b. All earned revenue (officially classified as local funds) must be budgeted and spent in the program that <br />earned it except, <br />I) Revenue generated by WCH Section Programs, except WIC, maybe budgeted and expended <br />(consequently reported) in any WCH Section Program activity. <br />2) Revenue-generated by a local clinic or program that has no state funded activity budget (no <br />state/federal funds) should be budgeted and associated expenditures reported in a state program <br />activity that most closely matches the deliverables of the respective state program. This process will <br />enable the collection of total expenditures in public health per program. <br />c. All fees collected shall be used in the current year or succeeding fiscal years. <br />