Orange County NC Website
<br />Consolidated Agreement -Final <br />Page 5 of I S <br />i. Equipment must be accounted for in accordance with the North Cazolina Department of State <br />Treasurer Policies Manual, Chapter 20, and Fixed Assets Policy. <br />ii. All equipment with an acquisition cost of $500.00 or more which is purchased with Women, Infants <br />and Children (WIC) Program Funds, must be inventoried with the Women's and Children's Health <br />Section. <br />b. For Prior Approval Purposes <br />i. All equipment purchased or leased with an acquisition cost exceeding $2500.00, where there is <br />an option to purchase with State/Federal funds, including equipment purchased using WIC <br />funds or PHP&R Grant funds, must receive prior written approval from the appropriate <br />Branch/Section. <br />ii. All medical and cgmputer equipment leased or purchased with WIC Program Funds, regardless <br />of cost, must receive prior approval from the WIC Program Office, <br />iii. The use of Women's and Children's Health Medicaid fees for capital improvements requires <br />prior written approval from the Women's and Children's Health Section. <br />c. For Accounting_Purposes: The Department must utilize the depreciation schedule provided by the State <br />for all assets with an acquisition cost of $5,000 or greater. The accumulated depreciation should be <br />recorded in the general fixed assets account group. <br />15. The Department agrees to execute the following Federal Certifications attached to this agreement as <br />applicable when receiving Federal funds: <br />a. Certification regarding Lobbying. <br />b. Certification regarding Debarment. <br />c. Certification.regazding Drug-Free Workplace Requirements. <br />d. Certification regarding Environmental Tobacco Smoke <br />C. FISCAL CONTROL <br />1. The Deparhnent shall comply with the Local Government Budget and Fiscal Control Act, North Carolina <br />General Statute Chapter 159, Article 3. <br />a. The Department shall maintain a purchasing and. procurement system in accordance with generally <br />accepted accounting practices and procedures set forth by the Local Government Commission. <br />b. The Department shall execute written agreements with all parties who invoice the Department for <br />payment for the provision of services to patients. <br />c. When subcontracting, the following conditions must be met: <br />i. The Department is not relieved of any of the duties and responsibilities provided in this agreement. <br />ii. The subcontractor will agree to abide by the standards contained herein or to provide such <br />information as to allow the Department to comply with these standards. <br />iii. The subcontractor will agree to allow state and federal authorized representatives' access to any <br />records pertinent to its role as a subcontractor of the Department. <br />iv. Upon request, the Department will make available to the State a copy of subcontracts supported with <br />State/Federal funds. <br />