Agenda - 03-27-2007-5g - Laserfiche WebLink

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1(0 Consolidated Agreement - Finaf H. DISBURSEMENT OF FUNDS Page 13 of 18 1. The State shall disburse funds to the Department on a monthly basis; monthly disbursements for each program activity will be based on monthly expenditures reported, and shall be adjusted either upward or downward accordingly. 2. Food and Lodging fees will be disbursed to the department by the State (DENR-DEH) in three separate payments in accordance with NCAC T15A:18A . 2900 - "Restaurant and Lodging Fee Collection and Inventory Program" in the month following receipt of the signed and completed Budget Form (DENR 2948) and Addendum (DENR 3300). 3. Funds for Childhood Lead Poisoning Prevention will be disbursed once per year. The number of confirmed cases identified in the prior calendar year will determine the amount received by each county. A separate signed and completed Budget Form (DENR 2948} and Addendum (DENR 3300) for Childhood Lead Poisoning Prevention must be submitted by December 316` in order to receive these funds. 4. Funds for counties receiving the CDC Lead Poisoning Prevention Grant will be dispersed monthly based upon monthly Expenditure Reports. 5. Payments shall be suspended when expenditure reports are not received by the time specified (see C.4.a.). Payments will resume the month following the receipt of the delinquent expenditure reports according to the DHHS Controllers office schedule for OSC E-Payments issued in November or December of each year for . the following calendaz year. 6. Total payment by program activity is limited to the total amount of the "Funding Authorization" and any revisions received after the initial "Funding Authorization" notification. 7. Final payments for the SFY will be made based on the Final monthly (May services/ submitted in June Report) Expenditure Report. Final payments will be equal to the difference between approved reported expenditures and the sum of previous payments up to the limits of the approved budget. Final payments should be made no later than the June OSC E-Payment period per the DHHS Controller's Office schedule, provided that an Expenditure Report and certification, via the Aid-to-Counties Website for each month have been received by the DHHS Office of the Controller. I. AMENDMENT OF AGREEMENT Amendments, modifications, or waivers bf this agreement may be made at any time by mutual consent of all parties. Amendments shall be in writing and signed by appropriate authorities. J. PROVISION OF TERMINATION Either party may terminate this agreement for reasons other than non-compliance upon sixty (60) days written notice. If termination should occur, the Department shall receive payment only for allowable expenditures. The State may withhold payment to the Department until the State can determine whether the Department is entitled to further payment or whether the State is entitled to a refund. K. COMPLIANCE 1. The State shall respond to non-compliance with all terms of this agreement as follows: a. Upon determination ofnon-compliance, the State shall give the Department sixty (60) days written notice to come into compliance. If the deficiency is corrected, the Department shall submit a written report to the State that sets forth the corrective action taken.