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(e) Proposals will be solicited from an adequate number (3 is <br />recommended) of qualified sources; <br />(f) A standard method must be in place for conducting technical <br />evaluations of the proposals received and for selecting awardees; <br />(g) Awards will be made to the responsible firm whose proposal is <br />most advantageous to the Contractor's program with price and other <br />factors considered; and <br />(i) In determining which proposal is most advantageous, the <br />Contractor may award to the proposer whose proposal offers the <br />greatest business value (best value) to the agency. "Best value" is <br />based on determination of which proposal offers the best tradeoff <br />between price and performance, where quality is considered an integral <br />performance factor. <br />I. Award to Other than the Lowest Bidder. In accordance with State statutes, a <br />third party contract may be awarded to other than the lowest bidder, if the award <br />furthers an objective (such as improved long -term operating efficiency and lower <br />long -term costs). When specified in bidding documents, factors such as discounts, <br />transportation costs, and life cycle costs will be considered in determining which bid <br />is lowest. Prior to the award of any contract equal to or greater than $2,500 to other <br />than apparent lowest bidder, the Contractor shall submit its recommendation along <br />with basis /reason for selection to the Department for pre -award approval. <br />j. Award to Responsible Contractors. The Contractor agrees to award third <br />party contracts only to responsible contractors who possess potential ability to <br />successfully perform under the terms and conditions of the proposed procurement. <br />Consideration will be given to such matters as contractor integrity, compliance with <br />public policy, record of past performance, and financial and technical resources. <br />Contracts will not be awarded to parties that are debarred, suspended, or otherwise <br />excluded from or ineligible for participation in Federal assistance programs or <br />activities in accordance with the Federal debarment and suspension rule, 49 C.F.R. <br />29. For procurements over $25,000, the Contractor shall comply, and assure the <br />compliance of each third party contractor and subrecipient at any tier, with the <br />debarment and suspension rule. FTA and the Department recommend that <br />grantees use a certification form for projects over $25,000, which are funded in part <br />with Federal funds. A sample certification form can be obtained from the <br />Department. The Contractor also agrees to check a potential contractor's <br />debarment/suspension status at the following Web site: http: / /epis.arnet.gov /. <br />k. Contract Administration System. The Contractor shall maintain a contract <br />administration system that ensures that contractors /subcontractors perform in <br />accordance with the terms, conditions, and specifications of their contracts or <br />purchase orders. <br />I. Access to Third Party Contract Records. The Contractor agrees, and agrees <br />to require its third party contractors and third party subcontractors, at as many tiers <br />of the Project as required, to provide to the Federal and State awarding agencies or <br />their duly authorized representatives, access to all third party contract records to <br />the extent required by 49 U.S.C. § 5325(g), and retain such documents for at least <br />five (5) years after project completion. <br />Section 12. Leases. <br />a. Capital Leases. To the extent applicable, the Contractor agrees to comply <br />with FTA regulations, "Capital Leases," 49 C.F.R. Part 639, and any revision <br />thereto. <br />Updated 04/15/16 19 <br />