2016-545-E Risk Mgmt. - Willis of North Carolina - Business Continuity Planning

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DocuSign Envelope ID:FCC003D1-05FF-4218-868F-50402CE3790D 4.2 Fundamental Assumptions, Information and Access Requirements This project requires a significant commitment on the part of Orange County and Willis Towers Watson in order to meet the specified timeframes. Therefore,it is important that we work closely together. In particular,we base our approach on several factors: ❑ The key decision-makers in each department/operational area need to be available for interviews,meetings and draft plan reviews at the pre- arranged and agreed upon times. This methodology is an iterative process. The follow-up activities may include: meetings to resolve identified issues that impact company strategy; completing items on the generated"to do"list; or activities associated with developing recovery strategies. ❑ Orange County staff will be available at the pre-arranged, and mutually agreed upon,time, date and location. ❑ A list of"Outstanding Items and Issues"might be developed during the course of this engagement: this list is for the benefit of Orange County. These will be actions or issues that need to be completed, or resolved, in order to develop the BCP. During this engagement, Orange County will assign a project coordinator(s)who will be responsible for: • Identifying and managing the availability of Orange County project participants. • Scheduling and coordinating access to any Orange County customer or subcontractor resources necessary to complete the project tasks. • Coordinating Orange County's efforts to identify, obtain and deliver the information required to complete the deliverables in the required timeframes. • Overseeing and ensuring completion of any data gathering templates/questionnaires and other tasks assigned to Orange County project participants. • Reviewing and approving deliverables in a timely manner. 4.3 Deliverables We will use Windows versions of Microsoft Word and/or Excel for our work product.