Agenda - 01-05-1987 - Laserfiche WebLink

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-4- 13 • - only for the period required for airplane travel, unless the use of the employee's personal vehicle is for the convenience of the County. • (c) travel by public conveyance with the prior approval of the Manager, the actual cost of the fare, not to exceed the rate of "coach" fare; and (d) mileage for travel will be paid for the shortest, usually traveled route. 9.2.3 Travel - Room, Board and Special Expenses * (a) Lodging expenses will not normally be authorized for trips where the destination is less than 40 miles from the employee's normal duty station. Lodging for such trips must be approved by the County Manager in advance, except such trips by the Commissioners, County Manager, County Attorney. (b) Employees and officials will be expected to commence the return to Orange County as soon as practicable after conclusion of their business. (c) Room and board expenses incurred by persons traveling away from Orange County on official business will be reimbursed for lodging, meals, and gratuities. Lodging expenses will be reimbursed in full but in an amount not to exceed the single occupancy rate unless two or more County employees are sharing the same facilities. Reimbursement for meals shall not exceed the three meals when traveling in state and $27.50 for three meals when traveling outside the state. The following is a table of rates for reimbursement. In State Out-Of-State Breakfast 3.50 5.50 Lunch 5.00 7.00 Dinner 10.00 15.00 $18.50 $27.50 The above amounts include gratuities, not to exceed 15% of the cost of the meal. An employee not involved in overnight travel will not be reimbursed for meals except under the following circumstances: breakfast - travel originates before 6:00 a.m.; lunch-travel originates before 11:30 a.m. and terminates after 2:00 p.m.; dinner-travel originates before 4:30 p.m. and terminates after 7:00 p.m. Reimbursement will not be made for expenses incurred for meals for trips within the boundaries of Orange County unless such expenses are incurred for attendance at conferences, seminars, or other training sessions. (d) employees and officials will be reimbursed for the actual cost • of special expenses paid from personal funds, such as registration fees and other related expenses; (e) carpooling and the use of county-owned vehicles is hereby encouraged. * SEE ATTACHMENT #1 ( COMPARATIVE TRAVEL POLICIES )