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2 <br /> Commissioners takes action through its members on behalf of the citizens <br /> of Orange County to express to Thomas M. Ward its sincere appreciation and <br /> gratitude for his years of service and contributions to Orange County and <br /> the Department of Social Services, and further wish to him happiness and <br /> good health in the future. <br /> Let a copy of this resolution be presented to Thomas M. Ward and a copy of <br /> this resolution be included in the minutes of this meeting, this the 1st <br /> day of December, 1986. <br /> VOTE: UNANIMOUS. <br /> C. OATHS OF OFFICE FOR BOARD MEMBERS (The signed oaths are on permanent <br /> file in the office of the Clerk to the Board) , <br /> Ms. Charlotte Cole administered the oath of office to newly elected <br /> Commissioner Stephen Halkiotis. <br /> Mrs. Beverly A. Blythe administered the oath of office to newly <br /> elected Commissioner John W. Hartwell. <br /> Clerk of Courts Shirley James administered the oath of office to re- <br /> elected Commissioner Shirley E. Marshall. <br /> D. BOARD ORGANIZATION <br /> 1. ELECTION OF THE CHAIR. AND VICE-CHAIR <br /> The Board elected Shirley Marshall as Chair until the first <br /> meeting in December, 1987. The vote was unanimous. <br /> The Board elected Moses Carey as Vice-Chair until the first <br /> meeting in December, 1987; the vote was: Moses Carey, 4; Don Willhoit, 1. <br /> 2. ADOPTION OF THE RULES OF PROCEDURE <br /> Two additions to the present adopted "Rules of Procedure" were <br /> suggested by Chair Marshall: <br /> (1) Ado.tion of Resolutions Proclamations and Orders <br /> A motion shall be adopted by a majority of the votes cast <br /> for any and all resolutions, proclamations and orders. The <br /> vote shall express the sense of the board on a question or <br /> issue brought before it and shall serve as an official <br /> declaration of a particular state of fact or circumstance. <br /> (2) Documents Presented to the Chair for Signature <br /> The Clerk to the Board shall be the single county employee <br /> responsible for presenting documents to the Chair for <br /> signature; the Clerk shall review all such documents with <br /> the County Attorney before they are presented to the Chair <br /> for execution. <br /> In response to a question from Commissioner Hartwell, County <br /> Manager Ken Thompson explained that the deadline for receipt of items to <br /> be placed on the agenda has been set for the preceding Tuesday for <br /> Department Heads. A Board member may add an item to the agenda any time <br /> before the agenda is printed. Commissioner Willhoit explained that an <br /> item may be added to the agenda the night of the meeting providing all <br /> five members are present and agree to the addition. Commissioner Hartwell <br /> also questioned the order of business as stated in the "Rules of <br /> Procedure" and Chair Marshall suggested that this specific item be <br /> deferred to the next meeting for further discussion. <br /> Motion was made by Commissioner Carey, seconded by Commissioner <br /> Halkiotis to approve the two additions to the "Rules of Procedure" and <br />