Agenda - 11-18-1986 - Laserfiche WebLink

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ORANGE COUNTY 066 BOARD OF COMMISSIONERS ACTION AGFy�D ACTION AGENDA ITEM ABSTRACT ITEM NO. (j� MEETING DATE NOVEMBER 18, 1986 SUBJECT: Drivers ' License Bureau @ Plantation Plaza *********************************************************************** DEPARTMENT: PURCHASING & CENTRAL SERVICES PUBLIC HEARING YES NO ************************************************************************** ATTACHMENT(S) : INFORMATION CONTACT: PAM JONES EXT 497 PHONE NUMBERS: HILLSBOROUGH 732-8181 HILLSBOROUGH 732-9361 CHAPEL HILL 967-9251 MEBANE 227-2031 DURHAM 688-7331 ************************************************************************** PURPOSE: To consider approving a five (5) year lease for space to be utilized by the Drivers ' License Bureau, currently operated from Carrboro Town Hall . NEED: This item was tabled from the November third meeting due to needed clarification on responsibility of Utilities. Agreement has been struck with the State that they will provide for utility expense. In addition, negotiation brought about a reduced annual rent from $14,400 to 12, 000 for the 1200 + square footage. The escalation figure was maintained at 5% at the beginning of the third year. Since the last Commissioners ' meeting there has been resistance, however, on the part of the State in accepting the Orange County Sheriff Department as co-tenants. We are currently attempting a compromise to permanently partition a section of the facility for each function so the security of the Drivers' License computer equipment will not be violated during hours in which they are closed and the Sheriff Department is open. This remains a point of negotiation at this time. The Senior Examiner has advised that if suitable leased space is not provided for licensing function in time to vacate Carrboro Town Hall prior to November 26 they will close the Carrboro office and send the examiners to the Durham and Hillsborough offices. IMPACT: Budgetarily the impact will be $8000 for lease payments through June 30, 1987; $1200 lease deposit; $700 to install partitions to create suitable office area for the Drivers ' Licensing function at the Sheriff Satellite Office. This is a total of $9,900. Funds are available to meet this expense. There will be an upcoming budget amendment. RECOMMENDATION: Approve the lease for property at Plantation Plaza, Carrboro to house the Drivers' License Bureau and authorize the move of the Sheriff Satellite Office from the Old Police Building to this Space, if an agreement can be reached between the State and the County; and authorize the Chairman to sign on behalf of the Board.