Agenda - 11-03-1986 - Laserfiche WebLink

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ORANGE COUNTY O 1 C BOARD OF COMMISSIONERS ACTION AG fir ACTION AGENDA ITEM ABSTRACT ITEM NO. MEETING DATE NOVEMBER 3, 1986 SUBJECT; Lease of Replacement Duplicating Equipment DEPARTMENT: PURCHASING & CENTRAL SERVICES PUBLIC HEARING YES X NO ************************************************************************** ATTACHMENT(S) : INFORMATION CONTACT: PAM JONES Standard Lease Form EXT 497 PHONE NUMBERS: HILLSBOROUGH 732-8181 HILLSBOROUGH 732-9361 CHAPEL HILL 967-9251 MEBANE 227-2031 URHA 68 -7331 *************************************************D** **********8********* PURPOSE: To consider entering into a 60-month lease with Xerox Cooperation for change-over of the Xerox 9400 to a Xerox 1090 copier. a: NEED: The Xerox Corporation has presented a proposal (in conjunction with state bid) to replace the Xerox 9400 copier housed in the Human Services Building, with a xerox 1090 copier. The Xerox 9400 copier was obtained through a similar agreement approximately four years ago. The copier at that time was perhaps advanced in its capabilities. However, technology has taken unbelievable strides in the past few years and we find ourselves with an obsolete piece of equipment that does not meet the County's needs,. Through replacement of this equipment we can _- realize the following minimum advantages: 1) County departments will no longer find it necessary to have enlargements made outside the County offices. Comparitave costs are 17 cents outside versus 3 . 3 cents on the 1090 machine. 2) The overall cost per month will be reduced by $356 thereby realizing a $21, 360 saving over the life of the lease. 3) Overall cost reduction will allow a per copy cost reduction thereby saving each department money on the 1.3 million plus copies generated annually on this single machine. 4) Increased capabilities coupled with better copy quality, brought about through more advanced technology may allow printing previously sent out to private vendors to be done in-house. IMPACT: The funds required to operate the central duplicating center for i Orange County will be decreased by $356 monthly and the machine efficiency will be increased theoretically allowing more efficient use of Staff time. RECOMMENDATION: Approve the sixty-month lease with Xerox Corporation for one (1) Xerox 1090 copier machine; and authorize the Director of Purchasing to execute the Sales Agreement on behalf of the County.