Agenda - 09-20-2016 - 6-a - Minutes

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11 1 The Board accepted an easement for sewer installation and maintenance on County-Interest 2 property (i.e., a prior granted public drainage easement) that will be part of the Rogers Road 3 Sewer Project and authorize the Chair to sign. 4 o. North Carolina Department of Transportation Rural Operating Assistance Program 5 (ROAP) Grant Application for FY 2017 6 The Board approved the annual FY 2017 ROAP grant application and certified statement and 7 accepted the funds and authorized the County Manager to sign. 8 p. Marketing Communications Management Agreement with Clean Design 9 The Board approved a professional services agreement for tourism marketing and advertising 10 with Clean Design and authorized the Chair to sign. 11 12 7. Regular Agenda 13 14 a. Agreement with United States Marshals Service on Federal Inmate 15 Reimbursement 16 The Board considered authorizing the County Manager and other appropriate County 17 officials to execute an agreement with the U.S. Marshals Service for housing federal inmates in 18 the Orange County Detention Facility from a current reimbursement rate of $66 per day to a 19 negotiated rate of$93 per day for a term of three years. 20 21 BACKGROUND: The Orange County Sheriff has historically provided secure housing for 22 federal inmates under a contract with the U.S. Marshals Service. The Marshals Service is 23 responsible for housing and transporting federal prisoners from the time they enter federal 24 custody until they are either acquitted or convicted and sentenced to a designated federal 25 Bureau of Prisons facility. During the time that court proceedings are underway, the Marshals 26 Service relies on state and local governments to provide secure housing for federal prisoners. 27 The Marshals Service reimburses these state and local detention facilities for the cost of 28 housing based on facility costs and other factors through a negotiated rate determination 29 process. A reimbursement rate of $66 per day has been in place since 2008. The County 30 engaged a consultant to determine the daily cost of housing an inmate in the Orange County 31 detention facility. That cost study calculated daily cost of housing an inmate to be $111.02 32 based on FY 2015 costs to operate the detention facility. This rate was submitted to the U.S. 33 Marshals Service to begin the negotiation process. Although the initial rate offer from the 34 Marshals Service was $77 per day, staff was able to negotiate a final rate of $93.00 per day for 35 a period of three years. Near the end of that initial three year term, the County may submit a 36 request to renegotiate the rate based on the cost of housing at that time. Given the current 37 construction schedule for the new detention facility, the County will likely have a different cost 38 profile by that time in the new facility. The primary reason the Marshals Service did not 39 authorize a full cost reimbursement rate is due to the rates being paid to other counties in the 40 region. Alamance County is receiving $66 per day. Person County is paid $55 per day. Caswell 41 receives $60.05 per day, and Durham is compensated at $52 per day. 42 The total amount of revenue collected from housing federal inmates depends on the daily rate 43 and the number of inmates housed during the fiscal year. 44 45 The number of federal inmates housed in the jail has been declining in recent years from an 46 average daily population of 66 in 2012 to an average daily population of 37 for FY 2015-16. The 47 Sheriff's Office believes that the average daily population will stabilize at approximately 35 48 federal inmates per day. Assuming an average daily population of 35 federal inmates, the 49 County will receive approximately $1.19 million in total revenue or an increase of$345,000 over 50 a 12-month period compared to the current rate of$66 per day.