Agenda - 12-02-1985 - Laserfiche WebLink

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O56 Department of Transportation. The purpose of this meeting would be two- fold: 1. To discuss, State and local objectives in the TDP update and to deter- mine priorities for the Consultant's work focus; and 2. To discuss the study schedule and determine from the NCDOT represen- tative howl preliminary findings from the planning work will or will not be used or needed in the submittal and evaluation of Federal grant applications' --applications whose deadlines will fall prior to the corn- pletion of the Orange County TDP. It will be very important for Orange County and the Consultant to under- stand expectations for each of the two issues outlined above. The NCDOT process for preparing a TDP has been summarized into a simple 23-step process; however, each of these steps involves the completion of a myriad of details in order to address the guidelines if enforced to their fullest extent. For *ample, virtually the entire budget allocated for this study could be expended in the examination of Chapel Hill Transit/Orange County coordination. While this issue is important, Orange County certainly will have other objeCtives and priorities that the Consultant will also need to consider. To complete the TDP within the budget allocated for the project, CCA would like to define eny local and State priorities at the very onset of the project. Therefore, this subtask will involve a meeting of the appropriate Orange County officials and NCDOT representatives as soon as the study contract is executed as the first step in the study process. The meeting would be designed to ensure that the Consultant fully understands these State and local expectations with respect to the available budget. This process will result in the Consultant being able to respond with •the appropriate level of effort to the work tasks necessary to successfully complete the TIT. Secondly, the Request For Proposals indicates that a preliminary report will be due by March 1986 and be acceptable to NCDOT in order to apply for Section 18 funds, if appropriate. If such an interim report can be used (in place of a completed and approved TDP—and recent experience suggests that it cannot) to support a grant application, the Consultant will want to establish a complete understanding of the requirements for this interim report in order o produce a document that is useful to Orange County offi- cials. The Consiultant proposes to also address in this preliminary meeting all issues of the overall study schedule in relation to the production of this interim report. Subtask 1.2—Conduct Initial Steering Committee Meeting. As soon as practical after the initial study management meeting, the Consultant will meet with the Project Steering Committee. The primary purpose of the- 2-2