Agenda - 11-04-1985 - Laserfiche WebLink

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025 Chair Comments,October 21,19$5 Page 2 January 7-Orange County Planning Board meeting in Hilisbarough. Simultaneous Chapel Hill Planning Board meeting in Chapel Hill-Discuss Draft Joint. Planning Land Use Plan January 14-Joint Planning Public Hearing on g Joint Planning Land Use Plan I informed Don Witlhoit of this tentative schedule,and he will be asking the BOCC about the above schedule. I requested that this issue be discussed at the November 4 MOCC meeting if at alt possible. The Planning Board may also Want to formally comment on this schedule on November 4. In addition,the Planning Board Chairs, the Joint Planning Board Committee, and staff will continue their meetings. �T • Planning Beard Policies 1. Planning Board Agendas It is adopted Planning Board policy that the Secretary y(Planning Director) and the Chair shall prepare the Planning Board agenda and that the agenda shall be from by which Planning ing Board Chair. The October 21 agenda in your packets varies the Planning Director and I discussed. However,I am requesting. no changes(with one exception,if we reach that item)but rather am taking steps to insure Chair approval in the future. You also have a memorandum in your packet from the Planning Director, dated October 18,which discusses the Planning Board agenda,expresses some concerns,and makes a request that we q stay past 10:30 p.m,to take action on zoning ordinance amendments.Mr.Collins did not discuss these concerns with me before writing the memorandum,although I was available for discussion and even attended a meeting with him on October 17 in the late afternoon. My reaction is that Planning Board policy states that we will adjourn at 10:30 p.m.except on a motion to extend the meeting,and we will continue to follow that policy so that extension is at the Board's discretion. However,since we have a scheduled meeting for November 4,it would seem that it may not be necessary to stay late on October 21 for ordinance amendments. I might note that Board policy concerning adjournment is long standing and is made for several good reasons, including the following: (1) Decisions made after 10:30 are sometimes made in haste and therefore not well thought out (2)Adjournment after 10:30 tends to undermine Planning Board morale and often attendance at subsequent meetings is affected, thereby endangering the attainment of a quorum. In closing,I believe the Planning Board has been doing a good job in meeting its commitments,in view of the heavy workload. The overload on proposed ordinance amendments is due to the fact that a great many major amendments have been completed by the staff in short time, compared to relatively few completed in previous months. 2. Planning Board Committees The Planning Director has written a memorandum to staff concerning guidelines they are to follow for committee meetings,with a copy to committee chairs. In so far as they affect the staff,I assume the guidelines will be followed. In so far as they affect the Planning Board.however.they will have to be approved by the Planning Board and/or the Planning Board Chair. Therefore.I will be distributing to committeechairs a set of interim guidelines for Planning Board committees which will be followed until the Planning Board can set its own guidelines for committees. The Planning Board sets its own policies and Board policy cannot be made by the staff.