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2 <br /> Mitch Mumma noted that the fund balance reserved by State Statute <br /> is made up substantially by: <br /> 1. Intangible tax, <br /> 2. 4 cent sales tax, and <br /> 3. 1/2 cent sales tax. <br /> The 8% figure is based on the year-end expend'itures. <br /> If that <br /> figure increases, the amount required to meet the 8% would likewise increase. <br /> Chair Wilihoit emphasized that the most compelling argument for <br /> having an adequate fund balance is that the staff does not have to spend half <br /> their time managing the cash flow or fund balance - that it needs to be of a <br /> sufficient level so the Staff can concentrate on other areas. <br /> The cost of the personnel action form for the cost-of-living increase was discussed and Ken Thompson indicated that other controls were in <br /> place but personnel action form would be prepared if the Board desired. Rex <br /> Price, a partner with 7buche Ross, stated that the cost of implementing this <br /> suggestion mast be wgeighed against the benefit to be derived. <br /> In summary Mitch Muama indicated there is no material weakness in <br /> the internal control of the County budget. <br /> 2._ _SPATE PLAN D E Et FQ�t__S EMSani C r]t <br /> Charles Cockran, lead planner in the State Division of Emergency <br /> Management in the Nuclear Threat Attach section, noted he has been working <br /> with Bobby Baker to update the crisis relocation plan, which had never been <br /> formally adopted, but which exists in Orange County. The Phase I plan was <br /> done in the early part of 1977 which identified certain facilities and <br /> buildings available at that time. After the plan has been updated, the State <br /> will print that plan and also the natural disaster plan which is also in <br /> existence at this time. A community shelter plan will be provided in the plan <br /> which will list all the shelters in the County. <br /> County will be assigned the best shelter The citizens it elynto <br /> es <br /> receive only the post attack spaces. Orange County is likely to <br /> phase with residual radiation and is therefore <br /> designated as a host area. The majority of the relocatees in the risk area of <br /> j Durham County will be directed to the UNC campus <br /> in Chapel Bill. This crisis <br /> relocation plan will be available for review in about three months. The plan <br /> will not work if the bomb would hit without a warning. The plan will only <br /> work if there is a buildup of arms. Everyone would be given specific travel <br /> tames to leave Durham County and arrive in pel <br /> In answer to questions from the Board,l.Cockran indicated that <br /> nothing would be stored in the shelters but that the people would bring a <br /> supply of food, etc. with them; 1200-1800 vehicles can be moved per lane per <br /> hour in accordance with a movement plan; a large number of chemical toilets <br /> would be used along with digging trenches, and a plan for moving of the sick <br /> and elderly would need to be worked out between the County and the hospitals, <br /> nursing homes, etc. <br /> Motion was made by Commissioner Carey, seconded by Commissioner <br /> Lloyd to go into executive session to discuss (1) litigation and (2) personnel <br /> matter. <br /> VOTE: UNANIMOUS. <br /> Motion was made by Commissioner Lloyd, seconded by Commissioner <br /> Marshall, to adjourn the executive session to the end of the regular meeting <br /> November 4, 1985. <br /> VOTE: UNANIMOUS. <br /> Beverly Blythe, Don Willhoit, Chair <br /> Y ythe, Clerk <br />