Agenda - 10-15-1985 - Laserfiche WebLink

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034 ORANGE COUNTY BOARD OF coimmusionms Action Agenda ACTION AGENDA ITEM ABSTRACT Item No. f7tor Meeting Date: OCTOBER 15, 1985 SUBJECT: NDWDEPARTMEETAL AGENCY AGREEMENTS DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X Ne ATMCEPIENT(S): INPORMATIONCONTACT: MANAGER'S OFFICE, X501 AGENCY AGREEMENTS TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Rill - 968-4501. mebane - 227-2031 Durham - 688-7331 PURPOSE: Tb consider authorizing a formal monitoring system for all non- departmental agencies. NEED: In the past, non-departmental agencies receiving initial or regular annual funding are reviewed during the County's budget preparation period. In essence, the budget staff reviews infor- mation included on the non-departmental budget request form which is completed by each agency. specific budget recommenda- tions for each agency are derived from the budget request form. Under the proposed system, agencies would sign a performance contract outlining various responsibilities, complete a quar- terly report and receive site visits to ensure conformity. The proposed system would enable staff to compile more information for the Board during budget deliberations. Byconeechee Library, OPC Mental Health, JOOCA. and municipal support agencies have been omitted because of the unique and complex arrangements with these agencies. A monitoring system for the excluded agencies will be forthcoming. In addition, renewal agreements initiated by Rape Crisis and Adolscent-In-Need have been attached for comparison. The pro- posed system would replace agency initiated agreements. IMPACT: Eatablishment of a monitoring system would provide a consistent/organized method to review agencies. RECOMMENDATIONCS): Establishment of performance agreements and quarterly reporting for non-,departmental agencies.