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23a <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS Action Agenda <br /> ACTION AGENDA ITEM ABSTRACT Item No. 1114, <br /> Meeting Date: SEPTEMBER 30, 1985 <br /> SUBJECT: NON-DEPARTMENTAL AGENCY AGREEMENTS <br /> DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes _X_No <br /> ATTACHMENT(S): INFORMATION CONTACT: MANAGER'S <br /> OFFICE, X501 <br /> AGENCY AGREEMENTS ARE INCLUDED TELEPHONE NUMBER: <br /> IN AGENDA PACKETS Hillsborough - 732-8181 <br /> Chapel Hill - 968-4501 <br /> Mebane - 227-2031 <br /> Durham - 688-7331 <br /> PURPOSE: To consider authorizing a formal monitoring system for all non- <br /> departmental agencies. <br /> NEED: In the past, non-departmental agencies receiving initial or <br /> regular annual funding are reviewed during the County's budget <br /> preparation period. In essence, the budget staff reviews infor- <br /> mation included on the non-departmental budget request form <br /> which is completed by each agency. Specific budget recommenda- <br /> tions for each agency are derived from the budget request form. <br /> Under the proposed system, agencies would sign a performance <br /> contract outlining various responsibilities, complete a quar- <br /> terly report and receive site visits to ensure conformity. The <br /> proposed system would enable staff to compile more information <br /> for the Board during budget deliberations. Hyconeechee Library, <br /> OPC Mental Health, JOCCA and municipal support agencies have <br /> been omitted because of the unique and complex arrangements with <br /> these agencies. A monitoring system for the excluded agencies <br /> will be forthcoming. <br /> IMPACT: Establishment of a monitoring system would provide a <br /> consistent/organized method to review agencies. <br /> RECOMMENDATION(S): <br /> Authokize execution of performanco'agreebents,ancl-guarterly- <br /> reporting.for none,departmental agencies. - <br />