Agenda - 03-19-1985 - Laserfiche WebLink

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- - - gi JUSTIFICATION (continued) qui . . . . The county buying subcompact cars on bids and obtaining gasoline, oil, parts, labor, insurance, licenses, etc. below the market price can operate vehicles at a lower cost than can an individual. - • Most employees must use the "family" car for work purpose which necessitates having a larger vehicle than the county provides. Using the family car for a ' . dual purpose increases mileage and necessitates trading personal vehicles . sooner. New cars are rising in cost rapidly. The state of North Carolina 1 . and many localities are paying 25Q per mile and have done so for a number of years. VI. EXPANSION OF AGENCY COUNTY ASSISTED COMPUTER CAPABILITY Moderization•of several Social Service systems by adding computer accessibility and assistance is greatly neededto enhance efficienty of this department and other County departments with which we interact on a daily basis. TREND: - . Social programs such as day care, Chore Services, and the new Long Term Care Screening Program require storage and'retrievai of-complex financial records and statistical information. Computerization will provide increased efficiency to these paper and labor intensive systems. I . BUDGET REQUEST FOR 1985-8e: - - I . We would request, additional data processing man-power, equipment, training and technical assistance be made available to modernize several Social Service systems. 1 I . I JUSTIFICATION: I• . • - Service Programs The day care and Chore service programs require many man hours to record units of service authorized and delivered; at what cost; by whom and when, etc. . This information must be tabulated and consolidated into a monthly report • which justifies payment to various vendors whic&number about 70 for Chore Service and 20 per month for day care. The day care report tracks service to approximately 25.0 different children per year. This agency budgeted a word-processor which was approved in the 84-85 budget. A decision has been made to purchase a "stand alone" unit which will be programable. Once this unit is purchased we will need considerable data processing professional as- sistance to make efficient use of its capabilities. Financial. Records Accounts Inquiry: This department manages the personal funds of a large . number of children and adults. Due to the delay in Print- outs reaching the department after the end of the month and the need very often during the month to obtain information about accounts it would aid the efficiency of both the Finance office and our agency to have computer inquiry, into all DSS related accounts. We are currently keeping a manual set of account records to list deposits, expenditures and balances on. the approximate 100 extended accounts we have. We regularly call finance personnel to give us an up to date balance on these and other accounts. , . ! • . • ..,