Agenda - 01-29-1985 - Laserfiche WebLink

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• epartmental Report Outline Page: 2 Register of Deeds Office Date: January 17, 1985 • 2nd Draft • D. What the department head forsees'as needing to be done as objectives or significant elements for workoad in 1984-85 and what has been accomplished: 1. Task to be done: continue old deed indexing project.. This project was reinstituted after the H&M index project was completed on October 16, 1984. Task status: as of January 10, 1985, indexing data had been completed back to deed book 174, January 14, 1960. This project includes inspection of deed record, transcribing of description, inputting Of the data, proof- reading, correctionand maintaining a line entry count. 2. Task to be done:. printing of the H&M indices for books and security back-up. Task status: the Data Processing Manager assures me that this project will be completed by the end of February, 1985. 3. Task to be done: converting the H&M index tapes to computer disk for retrieval capabilities via CRT's. Task status: the conversion should be completed by the end of February, 1985. ' 4. Task to be done: place eighteen (18) years of birth/death certificates into book form. • Task status: there is neither sufficient funds for purchasing books, nor' adequate floor space for shelving, therefore, this objective will not be • accomplished in 1984-85. • • 5. Task to be done: treating of a alphabetical bride and groom index for the period of 1752-1868. Task status: these records have been indexed, with the exception of'approxi- mately 800 marriage bonds. There will be upon completion over 10,000 entries. It is anticipated that the project will be completed before the end of this budget year. 6. Task to be done: facility separation, of the Land Records Office from the Register of Deeds Office. Task status: there have been several work sessions between the Register of Deeds and the Land Records Manager. We find that we begin this task with a staff deficit. E. Maintenance, Objectives, Initiatives for 1984-85: 1. Maintenance: to continue current level of services. Objectives: administration of the N. C. General Statutes and local Ordinances. 2. Maintenance: all computer programs and systems. Objectives: allow public access to data from various parts of the county. Initiatives: provide adequate computer access to the private sector. 3. Maintenance: provide adequate staff to complete old deed index project for the title period of sixty (60) .year title period' - 1925. Objectives: to create a uniform index system for real property documents; establish a date for the completion of the project - 2 years, and to relieve the use stress on the old index books.