Agenda - 01-29-1985 - Laserfiche WebLink

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, 41 , .:- Id Draft T(• G..#0 ,c7I - . ,,,,.:!..f.k.,,,-..;.. •,-. , . - egister of Deeds Office ."--' 1,— Date: - January 17, 1985 ,Ii‘ .0., Departmental Report Outline _ CV a Ilk" — 1— \..... A. Mission of Department: . • ' To record, file, issue, preserve and maintain all types of publicr:' ,rds. • • B. Function Organitation to Accomplish- Mission: 1. Vital Statistics Section: files and issues birth.and death certificates; marriage licenses, files military discharges, and qualifies notaries public. . 2. Certification Section: inspects all documents prior to admitting them to the public record. . -3. Fee and Filing Section: computes and collects authorized fee and other revenue, affixes date, time and filing information on all documents. • 4. Recording Section: prepares all documents for copying and microfilm purposes. 5. Verification Section: inspects all documents.for copying and microfilming purposes to insure that all datahas been correctly inserted and affixed, and .inspects completed 9400 copies to insure that no portion of the document O has been omitted. • 6. Microfilming Section: films all documents and vital statistics for , security purposes and creates work copies for vital statistics section. O 7• Indexing Section: provides back-up support to the Land Records Office, maintains the PIN merge file; maintains the jury list for the purposes of certification to the Clerk of Court and the Sheriff and revises the eligibility O status of each juror, and maintains the vital statistics index files. • 8. Proofreading Section for Indexing: proofing of all indexed items i.e. PIN index, , old deed index project, vital statistics index, and Uniform Commercial Code , filings, to insure the accuracy of the indexed data. O 9. Finance/Purchasing/Personnel Section: daily balancing of revenue receipts, maintaining personnel records, and preparing purchase orders and vouchers. 10. Historical Project Section: creating a groom and bride index for the periods of 1752-1868,:inCludes inputting,- proofreading, and correction of data, creating a cemetery record7of all identifiable graves for the various cemeteries in the county, includes inputting, proofreading, and correction of data, recreating of any record that needs to be repaired and/or recopied, research of records for the purposes of issuing copies for the public. C. Community conditions or changes (past or present) which bring about the need for the services rendered by the department: . • 1. The historical nature of the county formed in 1752. 2. The location of a major state university in the county. 3. The location of a major medical center in the county. 4. The'area is becoming a rapid growth area. 5. We have a transient population. 6. The enactment of Local Ordinances and amendments to the North Carolina General Statutes. 1 .