Orange County NC Website
Browse       Search
a <br /> Employment), are not a matter of public record <br /> subject to the public disclosure provisions of <br /> this procedure. <br /> Only with the approval of the Personnel Director <br /> shall materials be added or remove from any <br /> employee personnel file, except as permitted in <br /> section 9. 10 of this article. <br /> 9The Personnel Director will prescribe necessary <br /> forms and reports for all Personnel Action & <br /> Payroll Forms; Separation Reports; Employment <br /> Application::: ; Employment Agreement Letters; <br /> Employment Verifi- <br /> cations; Performance Appraisals; Applications <br /> for Sob Postings; New Employee Information <br /> Sheets; and Notify in Case of Emergency Sheets. <br /> Employee as used herin, includes current employees <br /> and former employees. <br /> 9.4 All materials in personnel files now maintained <br /> throughout the departments of the County are to be <br /> consolidated into one file to be maintained by the <br /> Orange Personnel Department Head in whose possession <br /> current personnel records exist shall be responsible <br /> for complying with this procedure and shall be the <br /> custodian of such personnel records. The Personnel <br /> Director shall be the custodian of all consolidated <br /> personnel files. <br /> 1 <br /> 7c- <br /> 9.4. 1 When departmental personnel files have been <br /> consolidated, such duplicate information as is <br /> necessary for the continuance of normal opera- <br /> tion may be maintained in the Department in <br /> accordance with the Law and this procedure. The <br /> Department Head is responsible for maintenance <br /> of such files. <br /> 9.4.2 When consolidated, these files become the offi- <br /> cial personnel records and will contain any <br /> information regarding an employee that is used <br /> as the basis for employee personnel actions. <br /> 9.5 The information of public record in personnel files <br /> shall be available for the purpose of inspection, <br /> examination and copying only in the Personnel Depart- <br /> ment on regular business days of this department. This <br /> information in compliance to B. S. 153A-98, with respect <br /> to each county employee is limited to the following: <br /> DaEe1 a9eL date 2f minim! 12XEED . or ame i nt went 3. <br /> cuCcent ggsitioD title! currant salarryj date and amount <br /> of the Ergot recent salary change! date of tha moat <br /> regent change in 22 itioD1 c1assificaation! and eM- <br /> ployee_e currently assigned offigg_ <br /> 9.5. 1 Any person denied access to the information of <br /> public record may appeal to the County Manager <br /> in writing within three days from receipt of <br />