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14 <br />IV. Instructions to Responders <br />A. General Information <br />1. Submittal of Qualifications <br />All responses must be received no later than 12:00 noon, EDT, ~ on <br />Monday, April 2, 2007. The County reserves the right to reject late <br />proposals; reserves the right to accept or reject any or all responses; <br />and reserves the right to amend the scope of services and request for <br />proposal to preferred respondents at a later date. <br />2. Response Format <br />Responses shall be prepared two-sided on 8-1/2" x 11" recycled <br />content paper. Attachments can include general firm materials. One <br />bound, printed original and one electronic copy (CD ROM or IBM <br />compatible disk accepted) of the response are to be submitted. <br />Documents should be clear and understandable when reproduced in <br />black and white. The response shall include the Responder's name <br />and address and clearly marked "Response to RFQ for Professional <br />Consulting Services (Comprehensive Plan)." <br />3. Project Funding <br />The requested services will be funded through Planning Department <br />funds as augmented, where needed, by other county funds. <br />4. Schedule <br />The RFQ will be conducted according to the following schedule: <br />a) Issue request for qualifications: March 2, 2007. <br />b) Questions due: Monday, March 16, 2007 by 12:00 noon EDT. <br />c) Answers to Responder questions available on or before Friday, <br />March 23, 2007. <br />d) Qualifications must be submitted no later than 12:00 noon, EDT, on <br />Monday, April 2, 2007. <br />e) Interviews, if requested (The Project Management Team may, at its <br />discretion, issue a detailed request for proposal or request interviews following <br />receipt of Statements of Qualification). <br />f) BOCC may begin contractual negotiations with preferred <br />professional consultant after April 20, 2007 <br />5. Addenda/Clarifications <br />Any Planning Department changes to this RFQ will be made by written <br />addendum. No verbal modifications will be binding. <br />6. Pre-contractual Expenses: <br />Pre-contractual expenses are defined as expenses incurred by the <br />Contractor in: 1) preparing its response to this RFQ; 2) submitting that <br />response to the County; 3) negotiating with the County regarding any <br />matter related to this RFQ; or 4) any other expenses incurred prior to <br />the date of execution of the proposed agreement. The County shall <br />not, in any event, be liable for any pre-contractual expenses incurred in <br />the preparation of their response to the RFQ. Respondents shall not <br />include any such expenses as part of their proposals. <br />7. Submittal of Work Products and County Payment of Invoices <br />14 <br />