Agenda - 03-01-2007-2 - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 1, 2007 Action Agenda Item No. SUBJECT: Bid Award: Construction of Walnut Grove Church Road Solid Waste Convenience Center Expansion DEPARTMENT: Purchasing, Solid Waste and PUBLIC HEARING: (Y/N) No Public Works ATTACHMENT(S): Tabulation Timeline INFORMATION CONTACT: Pam Jones, 245-2652 Gayle Wilson, 968-2885 Wilbert McAdoo 245-2627 PURPOSE: To consider awarding a bid to Jerry W. McCullock Grading Company of Hurdle Mills, North Carolina to expand the Solid Waste Convenience Center (SWCC) at Walnut Grove Church Road. BACKGROUND: The Walnut Grove Church Road Solid Waste Convenience Center (SWCC) is being expanded onto the adjacent property, which was purchased by the County on January 31, 2007. The lease on the Highway 57 SWCC property expires on April 30, 2007. The existing center is being temporarily expanded in order to accommodate an expected increase in users that will be diverted from the Highway 57 SWCC when it closes on April 24. Following a final decision by the BOCC on the relocation of the Highway 57 SWCC, the Walnut Grove Church Road site is proposed to be redeveloped into a significantly improved and modernized permanent SWCC on the newly acquired property. A suitable property for the relocation of the Highway 57 site has not yet been identified. Solid Waste's engineering firm Summit Consulting Engineers and staff prepared the plans and specifications as part of bid solicitation. The bid solicitation was advertised on the County website. A pre-bid conference was held on February, 15. Seven contractors received the bid package and three bids were received. Jerry W. McCullock Grading Company of Hurdle Mills, North Carolina submitted the lowest responsive bid of $197,387.05. The company has indicated that it can start work soon after receipt of a notice to proceed. The contract calls for work on the solid waste convenience center to be completed by April 24. FINANCIAL IMPACT: Total construction cost, if approved by the Board, would be $197,387.05. Funds from the Solid Waste Department enterprise fund will be used to cover this expenditure and the County will determine cost sharing and make reimbursement to the Solid Waste Fund at the end of the project. RECOMMENDATION(S): The Manager recommends that the Board award a bid to Jerry W. McCullock Grading Company of Hurdle Mills North Carolina for a total of 197,387.05 and authorize the Purchasing Director to execute the necessary paperwork.