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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: February 20, 2007 <br />Action Agenda <br />Item No. 9 - G <br />SUBJECT: Contract with Orange County Speedway - Sheriffs Office <br />DEPARTMENT: Sheriffs Office PUBLIC HEARING: (YIN) No <br />ATTACHMENT(S): INFORMATION CONTACT: <br />Contract Sheriff Lindy Pendergrass 245-2900 <br />PURPOSE: To approve a contract with the Orange County Raceway (OCR), Inc. to provide law <br />enforcement coverage at events and races at the Orange County Speedway during 2007. <br />BACKGROUND: For many years, Orange County has contracted with the owners of the <br />Orange County Speedway to provide law enforcement coverage/service at races and related <br />events. In 2005, the property underwent a change of ownership. Mr. Vance Agee was <br />introduced by the Economic Development Director at the October 18, 2005 Board of <br />Commissioners meeting as the new partner/Operations Manager of the Orange County <br />Speedway. <br />Mr. Agee has been meeting with the County Fire Marshal, Building Inspector, interim <br />Emergency Services Director, and the Orange County Sheriffs Office to ensure that his facility <br />will meet the safety requirements of the North Carolina statues governing this type of operation. <br />Mr. Agee had committed to the following requirements and has expended time, funding and <br />energy in preparing the race season. There are approximately 16 races scheduled for the 2007 <br />season. The coverage staff consists of four Orange County Deputy Sheriffs and four Sheriffs <br />vehicles. <br />The charge rates for this coverage are based on actual overtime costs. The charges are $30 <br />per hour for each deputy needed, and a 1 hour travel charge per vehicle. Races are to begin <br />March 10, 2007. <br />FINANCIAL IMPACT: The rates charged will fully cover the County's direct and indirect costs <br />for personnel and no other impacts are anticipated. <br />RECOMMENDATION(S): The Manager recommends that the Board approve the contract and <br />authorize the Chair to sign it, subject to final review by staff and the County Attorney.