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4 <br /> ATTACHMENT 1 <br /> Application Instructions <br /> County officials should read the ROAP Program Administration Guide which contains guidance on the <br /> administration of the ROAP Program and information about the preparation of grant applications. <br /> • The application must be completed by an official of the county or his/her designee. <br /> • Click on the gray rectangle and type each answer.If necessary,the text will automatically wrap to the <br /> next row. The answer may wrap to the next page if necessary. <br /> • If the county wishes to explain their response to any questions or provide more information,the county f <br /> may include additional pages with this application form.All the pages of the application and any pages <br /> added by the applicant should be scanned into the same file. <br /> • If there are questions regarding this application,contact the NCDOT-PTD Mobility Development <br /> Specialist assigned to the area served by the transit system. <br /> FY2017 ROAP Program Schedule <br /> Application Deadline August 22,2016 <br /> Quarter 1 Disbursement September 15,2016 <br /> Quarter 1 Milestone Report due October 31,2016 <br /> Quarter 2 Disbursement December 15,2016 <br /> Quarter 2 Milestone Report due January 31,2017 <br /> Quarter 3 Disbursement March 15,2017 <br /> Quarter 3 Milestone Report due April 30,2017 <br /> Quarter 4 Disbursement May 15,2017 <br /> Quarter 4 Milestone Report due July 31,2017 <br /> County's Management of ROAP Funds <br /> County governments or regional public transportation authorities created pursuant to Article 25 or Article 26 of <br /> Chapter 160A of the General Statutes(upon written agreement with municipalities or counties served)are the <br /> only eligible applicants for ROAP funds. As a recipient of ROAP funds,the county must implement <br /> administrative processes that will ensure the following: <br /> • ROAP funds are expended on needs identified through a public involvement and/or planning process <br /> • ROAP funds are expended on only eligible activities <br /> • Supporting documentation of expenditures is maintained <br /> • Service recipients meet eligibility requirements and their eligibility is documented <br /> • Trips funded with ROAP funding are monitored and evaluated throughout the period of perfoiurance <br /> • An accounting of trips and expenditures is provided in quarterly reports to NCDOT <br /> • ROAP funds received and expended are included in the local annual audit <br /> Transportation Needs and Public Involvement in Funding Decisions Yes No <br /> A. Did the county ask the Community Transportation Advisory Board(TAB),which is affiliated <br /> with the Community Transportation System,to recommend how the ROAP funds should be sub- Yes <br /> allocated? <br /> B.Were outreach efforts conducted to inform agencies about the availability of ROAP funds and <br /> to discuss transportation needs BEFORE the county decided how to sub-allocate the ROAP Yes <br /> funds? <br /> C. Is the method used to sub-allocate the ROAP funds fair and equitable?Open and transparent? Yes <br /> 2 <br />