2016-366 Tax - City of Mebane - Interlocal Agreement for Tax Collection

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7. Initial Cost of Converting Billing and Collection Records The CITY will compensate the COUNTY for the cost of converting existing billing and collection records into the COUNTY's billing and collection system. This cost is estimated at $0 with the exact amount to be determined once conversion is complete. This is a one-time cost to the CITY. The CITY agrees to work with its software vendor to allow the COUNTY's software vendor access to the data and support needed to properly and accurately convert records. 8. Payment to COUNTY. (a) The fee for collection services shall be equivalent to 0.5% of collections payable within 30 days of receipt of quarterly billing from the County. (b) CITY will pay a yearly support and maintenance cost which will be approved by the Manager of each jurisdiction no later than November 30th of each year. (c) Each year the CITY and COUNTY staff will convene prior to November 15th to review prior year expenditures and coming year estimates for expenditures in preparing cost projections for yearly maintenance costs for the next fiscal year. This information will then be brought forward to each jurisdiction's Manager for review. 9. Termination. This Interlocal Agreement may be terminated by either party by providing six (6) months notice prior to the start of the next fiscal year. Upon notice of termination of the Interlocal Agreement, the COUNTY shall deliver to the CITY all tax records, in a customary electronic data format, or in whatever form held in its hands, pertaining to its listing, billing, and collecting, consistency of the tax bills, tax scrolls, and other related records by February 1 of the fiscal year in which the termination shall be effective. The COUNTY shall continue to collect current and delinquent taxes through June 30 of the fiscal year in which the termination shall be effective. Upon termination of the Interlocal Agreement the COUNTY shall provide a full accounting to the CITY of the status of all tax collections. After June 30 of the fiscal year in which the termination becomes effective, the COUNTY shall not be further obligated either as to current or delinquent taxes due to the CITY. 10. Entire Agreement. This Interlocal Agreement, including all exhibits or attachments if any, sets forth the entire Agreement between the Parties regarding the services and matters set forth herein. All prior conversations or writings between the Parties hereto or their representatives on this subject matter are merged within and extinguished. This Interlocal Agreement shall not be modified or amended except by a written instrument executed by duly authorized representatives of the Parties herein. 11. Notice. Notice under this Interlocal Agreement shall be deemed sufficient upon the mailing to the parties by certified or registered mail at the following locations: Orange County City of Mebane County Manager City Manager 200 S. Cameron St. 106 E. Washington St Hillsborough,NC 27278 Mebane,NC 27302