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DocuSign Envelope ID: E32719BA-2C76-4B20-A01E-5807DC7D82F5
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<br /> '1,.;•2":z‘,Py,,VSN:cM%CiValtf- Reporting to the COIEWS Project Manager
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<br /> t!,:.;:-.3fst,;:;,,i4.h-cta-,-,.=,,a-. .., We recommend meeting with the Project Manager for Orange County on a regular basis,
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<br /> l.:AtAkrok4.: ,-: to exchange relevant project information and progress. Neel-Schaffer will provide detailed
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<br /> , 1•:.%.■,,,Ate441A,V'',F{,,,', Daily Operations Reports to the Project Manager for Orange County. Typically regular client •
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<br /> kei,k45- ' meetings will be held daily or multiple times per week as desired by Orange County,Our
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<br /> FI:z.-.'ir.•:e-3.1:4,7 ,..','7.4.741..W0,4-,\:. periodic meetings offer another opportunity to meet with the County staff on operational
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<br /> M m4:x;Atx,..; Field Staffing Plans .
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<br /> :AN. .a.NWRIA; Neel-Schaffer will coordinate work schedules with contractors 24 hours In advance and
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<br /> provide work schedules to Orange County. Accurate scheduling Is critical to ensure adte
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<br /> 144i3:44VAPVitiii monitoring is provided to document debris removal without unneeded cost of excess monitors.
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<br /> V.Whil:,-*-0,407'w Realistic schedules are also necessary to allow Orange County to track and oversee the project
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<br /> 034$06VWMAIYAM • effectively. Monitors and contractors will be expected to follow these schedules to ensure
<br /> 0:404:4401kme$ efficient,effective project performance,management documentation and reimbursement.
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<br /> Event Closure . . .
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<br /> V i;;;:,,yAntiOURNATA Neel-Schaffer will complete project closeout within 30 days following completion of debris
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<br /> Funding Support
<br /> Neel-Schaffer has a strong track record of full reimbursement on projects monitored by our
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<br /> ilito.,„q1.0,400,00:;?0,1-5 staff. We will assist Orange County in developing a cash flow strategy to maximize early
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<br /> reimbursement of project costs.
<br /> Development of Project Worksheets (PW): Neel-Schaffer will establish a relationship
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<br /> ,:...-• with the Public Assistance Coordinator(PAC)and staff responsible for writing the PWs for the
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<br /> i.,i'i':•%•,:''AVW-Iiitlieeigv,-•'"IP project Our staff will provide estimated debris quantities and cost estimates to assist the PAC •
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<br /> in developing the PWs and any versions required. We will provide assistance to FEMA PA
<br /> personnel as well as FHWA staff to develop total debris quantities at the outset of the project.
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<br /> •AO.k=igTW4k.4010% Although not expected, Neel-Schaffer will assist Orange County throughout any needed appeal
<br /> process based on our in depth knowledge of FEMA and FHWA reimbursement policies. We
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<br /> ::0 l:::-::`,;?-,,,;,::Vt:•:,: iMz•Art-fq• will assist the County in identifying additional funding sources as necessary,such as project
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<br /> A-Aviik expansion,additional debris categories, mitigation opportunities,additional declarations,etc. .
<br /> Neel-Schaffer will provide assistance to the County in identifying eligible damage to public
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<br /> facilities under other FEMA Category assignments.
<br /> Federal Routes: Neel-Schaffer will keep accurate records on all functionally classified
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<br /> ‘...:::,..' ::,V•s..'if.: ;•Ak.V.,,,,VN federar roadways as well asrst pass efforts in order to maximize eligible funding to the
<br /> *,,.'.•.\:;3;",•‘...'-'40414000 County, The-first pass debris removal from these routes is generally reimbursed through the
<br /> '!.:::: •*'.'.,,'•`:V,:e:‘,:',N.',1,,,gcli. FHWA ER program rather than FEMA. Neel-Schaffer recognizes how important the quick
<br /> ,•. -', '':', '•.'T:i•R•iaWit:01, removal of debris from County streets and roads is to the community,and we also understand
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<br /> :.4:-' 4n:: how critical the federal reimbursement program is to the County. Neel-Schaffer will process
<br /> :,•'.:.,..?.'w.-•At;Witlit4 and reconcile the debris-related invoices accurately and efficiently and keep precise and
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<br /> '-.:*..:"•::•1:`1,nVYA!',.,:-Witti% detailed records of monitoring information including reports, load tickets, equipment and
<br /> -= ,".?'"'''"'''0,-:'4,,`,'.-wk;-,'4•1 vehicles,and all data pertinent to the full reimbursement of all eligible costs.
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<br /> 116 NEEL-SCHAFFER
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