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DocuSign Envelope ID: E32719BA-2C76-4B20-A01E-5807DC7D82F5
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<br /> -,- ,. 01. °.x 'r- on complex projects.�- -.� .��*�,{- p p Jects. Managing ROW vegetative and C&4 debris Is relatively simple. Tracking
<br /> V-•--; . ! v; numerous communications,types of deb-ris,and Inspections for each Individual right of entry
<br /> (- " c (ROE)property requires a well designed data base system,and should not be developed on
<br /> - }r � ▪ , i the or In the event of a catastrophic disaster involving potentially hundreds of thousands of
<br /> ' ; ROEs.We can also utilize electronic ticketing if requested.
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<br /> 6-'py t,1:4., " : t ,0 The process of daily ticket entry by Individuals knowledgeable of both this project and debris
<br /> �-.*- '�4,5- ' L; } z. removal in general, provides a valuable check on reasonableness of load tickets and activities.
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<br /> �;�� ��, .•,r��,: ,�--� For example,if significant Ci�D debris Is observed from addresses In a light damage area the
<br /> �>� ,-�s -Pit " �_ clerk will ask a supervisor to verify. We have caught many potential problems quickly on past.
<br /> 6 .:Y-= - projects,when an observant data entry clerk recognized something that-just didn't seem quite
<br /> • wCi right.
<br /> - f.. ' �- �; Many proprietary Y 1 9
<br /> : >:, r Man cross-checks are also built into our data system,which shows caution flags
<br /> Y ;;• yA ' _ *' when unexpected parameters are detected. Examples of data base°flags°could be short turn-
<br /> *"-''," ` - , around of a hauling unit,discrepancy on capacity,or high loads per day. The Neel-Schaffer
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<br /> ▪ z ,. data management system can be organized and sorted by many different factors to generate
<br /> - .{r"p vb—p very informative reports. We will work with Orange County to develop an automatic daily report
<br /> ,,, 5 .���_.-.����r,:� format to meet your information needs. We can also generate custom reports from the data
<br /> �� � %c '' base to provide Orange County with a wide range of project information. This reporting will
<br /> , , -._4: s ,;� ,-� ., be valuable In determinin the need for additional passes,new programs,modifications to the
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<br /> �' t-+'-�� scope of the project,etc.
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<br /> 3 � t• �:���;r'�,� GPS coordinates are recorded and digital photographs are taken to document criticai activities
<br /> y a ' 4 Including all unit price tree removals,to meet FEMA and FHWA requirements. Sample
<br /> f-4 � s photographs are taken on all aspects of the project. We are prepared to shoot,file and store
<br /> 64 '4�a `r° e t;„. , additional photographs and GPS coordinates,as requested by the C
<br /> _ sl°,. y County.
<br /> �- �`-°2 z ..: Daily Onerational Reports: Neel-Schaffer will provide detailed daily status reports to Orange
<br /> ' �-.�y` �- County for use and information. These reports will be developed for automated generation •
<br /> 1 ” ;� : by our comprehensive data management system. Relevant project statistics and cumulative
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<br /> ' -"z statistics will be shown in a straight forward graphical manner for officials to rovide information
<br /> i' e;' .N, , < 15, to the media or to their constituents. These reports will be customized to the specific: k .„0-0 c-' P pecific needs
<br /> p'p'�}},,},,''�� %=3t *:,� : �£' of Orange County. These reports will also include Information such as vehicles operating,total
<br /> { i n°g:4>.�y• ` .3{?� , loads hauled and cubic yards hauled. The data will be broken down and reported in categories
<br /> k"sc,`v�,�,.� °` ft—44,% by zone, contractor,debris type, average truck size and citizen drop-off sites.
<br /> ;f F�o`;tisti ' �kh Payment Monitoring and Reconciliation Process
<br /> 1j1 r ` `i?6E"=' : ';, ; :z;:;s;. We reconcile quartiles+ the contractor on a regular basis to ensure load ticketed quantities
<br /> s ;{�"` , :i rte ;g ti match as the project progresses_ This avoids much stress at the end of pay aides in the event of
<br /> � a°r OP ktl `" ? different interpretations by the parties. Neel-Schaffer reconciles data ticket-by-ticket and performs
<br /> ?:41:s-.�`: t.' � " = i� X- all tasks in compliance with FEMA and FHWA standards, We review all contractor invoices
<br /> • . - .!..z. Ai.z• b y• for accuracy and consistency with load tickets,tower logs,and project spreadsheet quantities_
<br /> , �� r M•.,:,, Accurate,complete invo-lceslpay requests with correct quantities are forwarded to the County on
<br /> I }? a1 t e f r 4 fit_ a timely basis with a recommendation for payment. Neel Schaffer's monitoring,documentation,
<br /> I :- s " ,5 f and review processes provide the quality control and backup needed for full reimbursement by
<br /> ,t!' 'aw;'.:' ." ;k?.. '-=-'r r'=e FEMA,FHWA.We will keep Grange County informed of the effect of recommended payments
<br /> z yE: : , .- `: on the project/overall budges,Project Worksheets,and County Purchase Orders_This will assist
<br /> i`.� t .: `_`f_�`''_;;fir.. ;`, ` in planning for Purchase Order adjustments and the need for additional Versions of Project
<br /> ,� ',,O a 2-:',y:':4t r Worksheets_
<br /> `4=§y; 3"• -v ' _ :• `' BL,NEEL—SCHAFFER
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