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Agenda - 06-16-2016 - 2.1 - Attachment to Item 2 - Vehicle Replacement List - FY 16-17
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Agenda - 06-16-2016 - 2.1 - Attachment to Item 2 - Vehicle Replacement List - FY 16-17
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6/15/2016 8:55:23 AM
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BOCC
Date
6/16/2016
Meeting Type
Budget Sessions
Document Type
Agenda
Agenda Item
Item 2, Attachment 1
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Agenda - 06-16-2016 - 2 - Vehicle Replacement Schedule for FYF1617
(Attachment)
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\Board of County Commissioners\BOCC Agendas\2010's\2016\Agenda - 06-16-2016 - Budget Work Session
Minutes 06-16-2016
(Linked From)
Path:
\Board of County Commissioners\Minutes - Approved\2010's\2016
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ATTACHMENT 1 <br /> Vehicle Replacement - Internal Service Fund <br /> Purpose of Fund <br /> In FY 2012-13, the Commissioner Approved Budget established a second Internal Service Fund, for <br /> County vehicle purchases. Internal Service Funds are an accounting device used to accumulate and <br /> allocate costs internally among the functions of the County. Historically, the County has used an <br /> internal service fund to account for one activity- its employee dental insurance program. With the <br /> creation of this Vehicle Replacement Fund, vehicles purchased occur through this fund instead of the <br /> departments' operating budgets. The change centralizes vehicle purchases, which increases the <br /> effectiveness of vehicle performance and cost monitoring. <br /> The current internal services fund is still being subsidized by the general fund. In the spring and and <br /> summer of 2016, staff will be working with a recognized fleet services consulting firm to fully optimize <br /> the internal services fund model for Orange County. This optimization will influence recommendations <br /> for the internal services fund starting in FY 17-18. <br /> Recommendations for vehicle replacements are based on vehicle age, mileage, maintenance costs, <br /> fuel efficiency, and departmental mission need. The average age and accumulated mileage of the <br /> recommended replacements are 12 years and 161,754 miles, respectively. The vehicle replacement <br /> process is a dynamic process that unfolds over the course of a year. During the replacement cycle <br /> vehicles originally listed for replacement may ultimately not be selected for replacement as other fleet <br /> vehicles become a higher priority for replacement. <br /> The FY2016-17 recommendation involves public safety vehicles only in anticipation of the significant <br /> structural optimization expected within the Fleet Internal Services Fund to be recommended for <br /> FY2017-18 and beyond. <br /> Recommended replacement vehicle platforms are the Dodge Charger for the Sheriff's office patrol <br /> vehicle (high performance highway and street use); the Dodge Durango All Wheel Drive for heavy all- <br /> terrain use and for emergency operations support in inclement weather; the four wheel drive Ford <br /> F250 for heavy utility use within Animal Services Operations; and the Ford F550 chassis/Horton <br /> medical service carriage package for the ambulance need. Specialized vehicle platforms are also <br /> included to meet specific departmental service needs. All platforms are evaluated for department <br /> mission utility, durability, maintenance standardization, and fuel efficiency. <br /> The list below outlines recommended vehicle requests for FY 2016-17. Pricing is based upon the <br /> current state contract rates. If the Board of Commissioners approve of this recommended list, the <br /> financing amount of$789,722 will be included in the FY 2016-17 Budget Ordinance to allow these <br /> vehicles to be ordered and placed into service in the early fall of 2016. <br />
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