Agenda - 06-07-2016 - 8-a - Status Report on Orange County Community Centers

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13 Final Draft OPERATIONS AGREEMENT: ROGERS ROAD COMMUNITY CENTER This Operations Agreement(the"Agreement")for the operation of the community and recreation center at (hereinafter the "Center") is made and entered into this day of , 2013, between Rogers Eubanks Neighborhood Association, Incorporated, a North Carolina Nonprofit Corporation (hereinafter "RENA") and Orange County (hereinafter the "County") referred to jointly hereafter as "Parties". The Parties hereby agree as follows: 1. Term The term of this Agreement shall be from the day and date first recorded above and shall continue for a period of five (5)years. The Agreement may be renewed as provided herein. 2. Use and Operations a) RENA shall: i. Provide a full schedule and updates, as they become available, of all activities and programs at the Center. ii. Operate and staff the Center Monday through Friday 10:00 a.m. to 7:00 p.m. and Saturday from 10:00 a.m. to 6:00 p.m. iii. Notify County in advance of any anticipated closure, delayed opening, or early closing of the Center that is contrary to the hours set forth in section 2(a)(ii) above, and pursuant to section 2(c)(iii) below. For purposes of this section, RENA's duty to notify is fulfilled where the information has been posted on an internet calendar of events or an email listsery for which the County has access, or has been included in the schedule and updates provided for in section(2)(a)(i) above. iv. Provide to the County a quarterly analysis report on Center enrollment, trends, and timing for RENA classes, programs, and activity sessions. v. Maintain worker's compensation insurance covering its Employees working at the Center. vi. Maintain general liability insurance coverage as outlined in Section 4 of this Agreement. vii. Appoint a liaison to communicate with the County regarding all matters related to this Agreement. viii. Maintain the Center facilities in a clean and orderly state. RENA may arrange furniture as may be needed to provide for the orderly operation of the Center. ix. At the conclusion of RENA's hours of operation each day pursuant to section 2(a)(ii) above, clean and restore the Center kitchen, bathrooms, and activity rooms to the same state and condition in which they existed prior to use by RENA's volunteers and employees or the public. x. Reimburse County promptly for any damage caused to County property, pursuant to sections (c)(vi) and (c)(viii) below, by RENA Employees, volunteers, customers, guests, or invitees. xi. Comply with all applicable federal, state, and local laws, ordinances, rules, or regulations. xii. May, upon receiving appropriate permitting, serve meals as part of designated programs. xiii. May, upon receiving appropriate permitting and authorization as required by law and written authorization from the County Manager, serve alcohol as part of approved events.