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Clear and Agreed Upon Roles (3) <br />11. Distinguish the Board's role in leadership/policy making from staffs role in <br />administration/operations. <br />12. What positive influences should a Board liaison have on a citizen advisory board's <br />processes and outcomes? What limits should we place on the liaison's influence? Does <br />the involvement of two Board liaisons chill or manipulate citizen participation? <br />13. Develop shared expectations for when a Commissioner may initiate or negotiate with <br />private parties or other officials without the knowledge of the full Board. <br />14. Under what circumstances may the Chair communicate to outside groups on behalf of the <br />Board, and when does s/he need the majority's support to do so? <br />Monitoring Pro egr ss (2) <br />15. Adopt a coherent and well-organized set of goals on which the Board will receive <br />quarterly status reports from the Manager. <br />16. Receive monthly reports from the Manager on all of our capital projects. <br />Effective advisory boards and commissions (2) <br />17. Orient citizen appointees better than we do now: <br />• Emphasize their advisory role relative to the Board of Commissioners. <br />• Familiarize citizen appointees with the County's budget process. <br />• Inform citizen boards and commission that if they want Board liaisons to attend their <br />meetings then they must coordinate their times and locations with their liaisons. They <br />should avoid scheduling meetings at the same time as meetings of the Board of <br />Commissioners, or in tandem but at opposite ends of the County from another <br />meeting that the liaison must attend. <br />18. Check to see how long we have left positions vacant on all of our citizen advisory boards <br />and commissions. <br />Operating Efficiently (2) <br />19. Ask the Manager (as our new and neutral professional) to recommend fresh and effective <br />ways to increase our efficiency, including: <br />• Ways to restructure and reorganize Board meetings <br />• An understandable and transparent process for making future Board/Commission <br />appointments that we can institutionalize so we don't have to invent a process every <br />time a liaison slot opens up <br />• A retreat process that works. <br />20. Find a more organized way to do citizen appointments than "as they come up." Consider <br />a predictable time of month (e.g., "first meeting of each month"). <br />8