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DocuSign Envelope ID: BB107AED-6B55-4AD4-B3ED-84DF2FE4E7CC <br /> PROCEDURES <br /> 1. Applicants will be referred to the Orange County Economic Development (Department)website where they <br /> will complete and submit their application. Applications (with required documents) should be submitted via: <br /> • email: edcmail(cDorangecountync.gov <br /> • mail/deliver: Orange County Economic Development <br /> 131 W. Margaret Lane, Suite 205 <br /> Hillsborough, NC 27278 <br /> 2. Applicants will be provided interview dates and times no later than two weeks prior to the Subcommittee's <br /> next meeting date. <br /> 3. County staff will provide completed applications to the Subcommittee for their review no later than three <br /> weeks prior to its next scheduled meeting. <br /> 4. At its scheduled quarterly meeting, the Subcommittee will discuss the strengths and weaknesses of complete <br /> grant application(s) and decide whether or not to take action on the request, based on the information <br /> provided. <br /> 5. The Subcommittee shall approve, deny or request additional information from the applicant. They will submit <br /> determinations in writing to County staff. <br /> 6. The applicant will be informed in writing by County staff of the Subcommittee's decision to deny, grant, grant <br /> with condition, or seek more information. If the Subcommittee denies a grant request, it shall provide a copy <br /> of the score sheet(s) to the applicant. <br /> 7. Should the Subcommittee deny an application; the Subcommittee will not consider any applications from that <br /> applicant for at least six months. Should an applicant think that their application has been improperly denied, <br /> then the applicant may notify, in writing, the Subcommittee. The notice to the Subcommittee shall state why <br /> the applicant thinks the grant should be approved. The application shall then be given further consideration <br /> by the Subcommittee and its decision is final. <br /> 8. At its discretion, the Subcommittee may impose any additional terms to a grant request. The Subcommittee <br /> may require an itemized budget detailing the proposed use of grant funds. <br /> 9. Applicants agree to utilize grant funds for their intended use. Each venture receiving a grant must provide an <br /> accounting of how all funds were used, or will be used, and key milestones reached by the venture within 180 <br /> days of the receipt of the grant. <br /> 10. As a condition of receiving grant funds, Small Grant recipients must commit to a mentoring period as detailed <br /> above (CONDITIONS OF RECEIVING A GRANT) unless waived by the Grant Subcommittee. <br /> 11. If an applicant fails to complete items #9 and #10 in a timely manner, the County has the right to require all <br /> grant funds back from the applicant, and may initiate legal proceedings against the applicant. <br /> 12. The Subcommittee shall provide annual reports to the Economic Development Department and the BOCC of <br /> the number of grants requested, approved and denied, and a 2-3 page written analysis of the program's <br /> success metrics to date. <br /> 13. Documents, including but not limited to financial statements, business plans, customer and supplier lists, <br /> description of inventory or assets, contractual obligations and existing liabilities, submitted during the <br /> application process shall be treated as confidential information. <br />