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49 <br /> Attachment 6 <br /> MEMORANDUM <br /> TO: Bonnie M. Hammersley, Orange County Manager <br /> Roger Stancil, Chapel Hill Town Manager <br /> FROM: Barry McLamb, Town of Chapel Hill Emergency Management Coordinator <br /> DATE: May 27, 2016 <br /> RE: Town of Chapel Hill Construction Projects <br /> This summer there are a large number of road construction projects occurring in the Town of <br /> Chapel Hill that will have significant impact the community. These projects includes large <br /> commercial construction projects and construction for commercial fiber networks. The road <br /> work portion of the projects represents a $9 million investment in the community infrastructure <br /> and more than eight months of planning and preparation in some cases. <br /> In 2013, the Town faced a similar situation with numerous projects that were impacting the <br /> southern entry to Chapel Hill. The Emergency Management Coordinator at the time was asked <br /> by the Town Manager to take the lead and form a team to ensure effective communication and <br /> coordination took place before and during the impacts. Using Incident Management System <br /> principles common to everyday fire service operations, EMC Robert Bosworth was able to form <br /> a cross-functional team of town staff to address the challenges we faced that summer. Based on <br /> the success of that team, the Town Manager has again asked that the Emergency Management <br /> Coordinator to lead another cross-functional team to work on projects impacting traffic around <br /> Chapel Hill. <br /> Unlike 2013, this year's projects are spread throughout Town rather than being isolated to one <br /> area, which has provided a somewhat different dimension and challenge to the team. As we <br /> found out three years ago, over-communicating is an important aspect of keeping the community <br /> informed. The communication strategy involves a multi-pronged approach that includes <br /> websites, newsletters, social media,public information meetings,post cards, trash can hangers, <br /> and mailer inserts. In partnership with OWASA, information on the projects and links to the <br /> Town's project website will appear on water bills. We have also partnered with the Chapel Hill <br /> Downton Commission to offer information sessions to their members. Below is a list of the <br /> current road construction projects that are either underway or will be shortly: <br /> • Ephesus-Fordham Frontage Road Connection (Super Street U-Turn) <br /> • Ephesus Church-Fordham Blvd Intersection Improvements <br /> • Ephesus-Fordham Frontage Road Improvements (Ram's Plaza) <br /> • Rosemary Street Improvement Projects <br /> • Ridge Road Reconstruction <br /> • Friday Center Drive <br /> • Street Resurfacing (various locations) <br />