Agenda - 09-19-2007-6a1 - Laserfiche WebLink

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3.7.3 Proiect Cost Reports The CMAR shall prepare and distribute project cost reports on a monthly basis that shall indicate estimated costs compared to the Project Guaranteed Maximum Price and shall make recommendations to the Owner for corrective action to maintain all budgets and the Guaranteed Maximum Price. During the Procurement Phase, the reports shall specify the actual award prices and construction costs for the Project, compared to the Project Guaranteed Maxmum Price. During the Construction Phase the reports shall specify actual Project and construction costs compared to the Project Guaranteed Maximum Price. 3.7.4 Cash Flow Report The CMAR shall periodically prepare and distribute a cash flow report. The reports shall be based on actual award fees and prices and on actual design and construction costs for the Project. The reports shall specify the actual cash flow compared to the projected cash flow. 3.7.5 Chanae Order Report The CMAR shall prepare and distribute Design Phase reports on a monthly basis that shall list all Owner-approved addenda, substitutions and change orders as of the date of the report and shall state the effect of the changes on the Project and Construction Budget and the Master Schedule. The CMAR shall continue to prepare and distribute monthly change order reports during the Construction Phase. The report shall include logs of all requests for information, requests for interpretation of the design documents, requests for proposals, notices of events that might justify an adjustment in the Guaranteed Ma~omum Price or Master Schedule, and status of critical decisions to be made by the Owner or the Designer. The report shat) list all Owner-approved change orders by number, a brief description of the change order work, the cost established in the change order and percent of completion of the change order work. The report shall also include similar information for potential change orders or impact on the Guaranteed Maximum Price of which the CMAR may be aware. 3.7.6 Project and Construction Budoet Revisions The CMAR shall make recommendations to the ~ Owner concerning construction changes that may result in revisions to the Project Guaranteed Maximum Price. 3.7.7 Pro rq ess Payment Reports ]Each Contract] The CMAR shall prepare and distribute the progress payment reports. The reports shall state the total construction contract price, payment to date, cun•ent payment requested, retainage, sales and use tax paid, and actual amounts owed this period. A portion of this report shall be a certificate of payment that shall be signed by the CMAR and delivered to the Designer and the Owner. 3.7.8 Contractor's Safety Program On a monthly basis, the CMAR shall review the safety programs of each Contractor and confirm that each Contractor has established and implemented safety programs as required by the Contract Documents. 3.7.9 Final Inspections and Commissioning The CMAR shall schedule final inspections and, if required by the Contract Documents, commissioning of systems in the Project, and shall compile and organize all inspection reports for the Project records. 3.7.10 Closeout Reports At the conclusion of the Project, the CMAR shall prepare final project accounting and closeout reports. 3.7.11 MIS Reports for Move-in and Occupancy In consultation with the Owner, the Designer and appropriate regulatory agencies, the CMAR shall prepare and distribute reports associated with the Occupancy Plan. 3.8 Design Phase Services All drawings and specifications shall be prepared by the Designer and submitted to the Owner for review and authorization to proceed with procurement and construction. The CMAR shall provide the following services related to design of the Project. 3.8.1 Project Conference In accordance with the approved Construction Management Plan and Master Schedule, the CMAR shall conduct a project conference attended by the Dosigner, the Owner and others as necessary. During the Project Conference, the CMAR shall review the Construction Management Plan, the Master Schedule, the Design Phase Milestone Schedule, the Project Guaranteed Maximum Price, and the MIS. The CMAR shall conduct and prepare minutes of this meeting. 9