Agenda - 09-19-2007-4j - Laserfiche WebLink

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15 exception of equipment owned by the County or its project partners. Reimbursement for rates of equipment owned by the County or its project partners cannot exceed the Department's rates in effect for the time period in which the work is performed. If a contractor performs the work, said invoices shall show the contract cost. (D) In accordance with OMB Circular A-133, "Audits of States, local Governments and Non-Profit Organizations", and currently available at (www.whitehouse.gov/omb/circulars/a133/a133.html) dated June 27, 2003 and the Federal Single Audit Act Amendments of 1996, the County shall arrange for an independent financial and .compliance audit of its fiscal operations. The County shall furnish the Department with a copy of the independent audit report within thirty -(30) days of completion of the report, but not later than nine (9) months after the County's fiscal year ends. (E) Any costs incurred by the County prior to written notification by the Department of federal authorization to proceed with the work shall not be eligible for reimbursement. (F) A final itemized invoice listing all costs shall be submitted to the Department's Transportation Planning Branch. Upon completion of the work, the County must submit an invoice that is clearly stamped or marked "Final Invoice" for reimbursement of any remaining costs to be paid under the terms of this Agreement. Upon receipt of the "Final Invoice," the Department will de-obligate any remaining funds and close the project subject to final review and audit. (G) The County agrees that it shall bear all costs for which it is unable to substantiate actual costs, or any costs, which have been deemed unallowable by the Federal Highway Administration and/or the Department's Financial Management Division. In the event funding is withdrawn by FHWA, project reimbursement shall be subject to the availability of any remaining federal funds. -15-