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14 <br />(A) The County may bill the Department for actual costs on a quarterly basis <br />as herein stated by submitting an invoice along with proper supporting documentation to the <br />Department's Transportation Planning Branch. The Department's Transportation Planning <br />Branch and the Financial Management Division will reimburse the County quarterly upon <br />approval of said invoice. The project must progress in a satisfactory manner in the opinion of <br />the Department and the County must invoice the Department for work accomplished at least <br />once every six (6) months to keep the project funds active and available. If the project does not <br />remain active, the Department and/or FHWA reserves the right to de-obligate said funding. If <br />any work is performed by the Department for review and inspection and/or at the request of the <br />County, the Department's Transportation Planning Branch shall reduce the maximum federal <br />award amount of $408,260 available to the County under this Agreement. <br />(B) The County shall be responsible for adhering to applicable administrative <br />requirements of 49 CFR Part 18, and currently available at <br />http://www.fhwa.dot.gov/legsregs/directives/fapgtoc.htm and Office of Management and Budget <br />(OMB) Circular A-102, and currently available at <br />www.whitehouse.gov/omb/circulars/a102/a102. html. <br />(C) Prior approval is required from FHWA if the County desires to perform <br />any work by force account. Force account work is only allowed when there is a finding of cost <br />effectiveness for the work to be performed by some method other than contract awarded by <br />competitive bidding process. Said Federal Highway Administration regulations are contained in <br />Federal-Aid Policy Guide, 23 CFR Part 635, Subpart B; said policy being incorporated in this <br />Agreement by reference, and currently available at www.access.gpo.gov/nara/cfr/waisidx <br />03/23cfr635 03.html as fully as if herein set out. Said invoices for force account work shall <br />show a summary of labor, labor additives, equipment, materials and other qualifying costs in <br />conformance with the standards for allowability of costs set forth in Office of Management and <br />Budget (OMB) Circular A-87. Reimbursement shall be based on actual cost incurred with the <br />-14- <br />