Agenda - 05-17-2016 - 5-d - Approval of Contract Renewal for Disaster Management, Monitoring and Recovery Services

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1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 17, 2016 Action Agenda Item No. 5-d SUBJECT: Approval of Contract Renewal for Disaster Management, Monitoring and Recovery Services DEPARTMENT: Solid Waste Management ATTACHMENT(S): INFORMATION CONTACT: 1. Proposed Contract Amendment (with Attachment) Gayle Wilson, 968-2885 2. Assignment of Neel-Shaffer, Inc. Contract to True North Emergency Management, LLC and 2011 Contract UNDER SEPARATE COVER 3. Attachments to 2011 Contract with Neel-Shaffer, Inc. - Only Available Electronically at: http://www.oranqecountync.gov/docum ent center/1605175d3.pdf PURPOSE: To approve a contract amendment renewing an agreement between the County and True North Emergency Management, LLC for the purpose of providing Disaster Debris Management and Monitoring Services. BACKGROUND: I n 2011 the Solid Waste Management Department along with Orange County Emergency Management prepared a needs assessment for storm debris management utilizing the Federal Emergency Management Agency's (FEMA) modeling to estimate quantities of waste materials that could possibly be generated in a moderate-to- heavy storm event (hurricane, ice storm, tornado, etc.). A Request for Proposals (RFP) was generated and a contract was put in place with Neel- Schaffer, Inc. on June 30, 2011 for the management and monitoring of storm debris following any disaster that would require such oversight. In 2013 Neel-Schaffer assigned the contract to its sister company, True North Emergency Management, LLC. The County has utilized the Contractor one time during the current contract and was satisfied with the working relationship between the County and the Contractor and the Contractor's fulfillment of the contract.