Agenda - 05-17-2016 - 5-c - Approval of Purchase of Roll Carts for Rural Recycling Program Expansion

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1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date May 17, 2016 Action Agenda Item No. 5-c SUBJECT: Approval of Purchase of Roll Carts for Rural Recycling Program Expansion DEPARTMENT: Solid Waste Management ATTACHMENT(S): INFORMATION CONTACT: HGACBuy Contract Pricing Worksheet Gayle Wilson, 919-968-2885 Gary Donaldson, 919-245-2453 PURPOSE: To authorize the purchase of 4,060 roll carts (95 gallon size) from Rehrig Pacific for the expansion of the rural roadside recycling collection program, at a cost of $234,000. BACKGROUND: Orange County began offering roll carts for curbside recycling in a portion of the unincorporated areas of Orange County in the winter of 2015 with plans to provide like service to the remaining unincorporated areas. A variety of methods, including a series of mailings to all improved properties (approximately 6,800) in the expansion area, was used to determine in advance how many in the program service area wished to receive a roll cart prior to finalizing a purchase recommendation for the Board of Commissioners (BOCC) consideration. Responses were requested to be made by March 30, 2016. As of April 22, 2016, 3,283 replies had been received. Of those, 2,411 have requested a 95 gallon recycling cart, 546 requested recycling bins and 326 have requested neither. Responses continue to be received. In the 2015 implementation of roll carts in the initial rural area, similar response rates were received. In that instance, mailings and other outreach were made to 14,500 improved properties. Of those, 7,541 responses were received resulting in 6,840 requesting carts. In anticipation of demand, 7,600 carts were ordered. The 7,600 roll carts were distributed within the first few months of implementation and 1,200 additional carts were subsequently ordered and deployed. All rural carts have been deployed. There is currently a list of approximately 60 residences in the current rural area awaiting a roll cart. This waiting list grows weekly due to new construction and increased interest. In light of the past experience, staff believes that additional requests for roll carts will be received by the Solid Waste Department both prior to the implementation and following the delivery of the carts. Additionally, some inventory of carts should be maintained to service new construction and to replace lost, stolen and damaged carts. Staff recommends that 4,060 rural roll carts be ordered at a cost of $234,000.