Agenda - 05-17-2016 - 5-a - Minutes

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7 1 Commissioner Burroughs asked if Todd LoFrese would speak about the mobile units, 2 the costs to maintain them, and some of the challenges these units present. 3 Todd LoFrese said each mobile unit is a separate facility, with its own utilities and 4 HVAC, which are inefficient and require maintenance. He said it costs $6,000 to replace a 5 mobile unit HVAC, which is fiscally irresponsible. He said CHCCS does not want to use CIP 6 funds on renovating the mobiles. 7 Commissioner Rich said the school construction standards were approved in 2007, and 8 asked if these standards need to be updated. 9 Todd LoFrese said down the road these standards should probably be reviewed, and he 10 said that both the construction standards and Department of Public Instruction (DPI) regulations 11 are in line with what CHCCS is proposing. 12 Commissioner Rich said technology is ever changing and asked if this should be 13 acknowledged somehow in the standards. 14 Commissioner Rich asked if Todd LoFrese could clarify what some of the $6-9 million of 15 improvements will include. 16 Todd Lofrese said HVAC replacement, locker renovations, flooring, new technology and 17 seating in the auditorium, wall and window seals, and infrastructure upgrades. 18 Commissioner Rich asked if safety issues are being addressed. 19 Todd LoFrese said the older schools have lots of doors. He said at Chapel Hill High 20 School some buildings will be connected with secure vestibules. He said there are a lot of 21 conflicts with pedestrian, kiss and go, and bus lanes, all of which create safety and traffic 22 hazards. He said these need to be made into appropriate types of entrances and exits. 23 Todd LoFrese said there would be a similar approach with other older schools: 24 expanding capacity and creating secure vestibules. 25 Commissioner Rich referred to Glenwood Elementary, noting it may disappear in the 26 near future. She said there is $940,000 assigned to this school, and she asked if the life span 27 of the school could be identified. 28 Todd LoFrese said this renovation project is already underway through fund balance 29 dollars. He said the goals of this project are to create a secure a main entrance, address 30 issues of ADA compliance, and to extend the life of this building as long as possible by 31 addressing mechanical systems. He said the hope is to extend the life of the building for at 32 least 10-15 years. He said the majority of this work will be done this summer. 33 Commissioner Pelissier said all of the older schools will not be able to be addressed in 34 Phase 1. She asked if there are any other funds outside of the CIP and the bond to address 35 these many needs, especially mold. 36 Tom Forcella said by putting bond funds into CHHS, the CIP dollars typically funded to 37 CHHS will become available for other projects. 38 Todd LoFrese said CHCCS highlighted some projects in their current CIP that, if CHHS 39 and the Lincoln Center projects moved forward, could be funded. He said this would be about 40 $3.5 million over five years. 41 Commissioner Jacobs referred to page 15 of construction standards, where it addresses 42 school site acreage. He said the document does not reflect current standards, as the acreage 43 requirements were not followed when building Northside Elementary School. He said the 44 standards should be re-visited, if millions are going to be invested in renovations. 45 James Barrett agreed that the acreage standards could be reviewed, especially for 46 CHCCS. 47 Todd LoFrese said all of the older schools become denser when more students are 48 added to an existing site.