Agenda - 09-06-2007-4f - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 6, 2007 Action Agenda Item No. SUBJECT: Selection and Contract for Legacy Research Associates, Inc. for a Cultural Resources (Cultural and Archaeological) Survey of the Hollow Rock Access Area and New Hope Preserve DEPARTMENT: ERCD, Purchasing PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: 1) Request for Proposals David Stancil, 245-2590 2) Staff Analysis of Proposals Pam Jones, 245-2652 3) Consultant Proposal Cost Breakout Tina Moon, 210-2595 PURPOSE: To consider the selection and contract for Legacy Research Associates, Inc. for a Phase 1 Cultural Resources Survey of the 97-acre Hollow Rock Access Area scheduled for an upcoming joint master plan design (as well as adjoining lands that would be part of the New Hope Preserve). BACKGROUND: At the January 23, 2007 BOCC meeting, ERCD staff requested authorization to apply for a federal Historic Preservation Fund 60-40 matching grant to offset the cost of conducting a cultural resources survey of the 97-acre Hollow Rock Access Area and future New Hope Preserve located along Erwin Road and Pickett Road. Orange County entered into an interlocal agreement with Durham County, City of Durham and the Town of Chapel Hill for acquisition of a portion of the Hollow Rock land and the design of future public facilities thereon. In mid-April, ERCD staff received formal notice that the survey had been selected for funding, and the Board formally accepted the $9,000 grant on May 15, 2007. The state's administration of the federal Historic Preservation Fund includes the preparation of the contract between the County and the contractor, once the contractor is selected. ERCD staff, in conjunction with the State Historic Preservation Office and Office of State Archaeology (OSA), prepared a Request for Proposals (RFP) and advertised the request to ten consulting firms in late July. A copy of the RFP is included as Attachment 1. Orange County received four (4) proposals. After a thorough evaluation of the proposals and consultation with the OSA and Durham County, ERCD recommends awarding the contract to Legacy Research Associates, Inc. This firm's excellent proposal, high level of experience, and cost of services make it the first choice. A more detailed evaluation of the proposals is available from ERCD. The survey will be comprised of the following principal components: (a) background research, (b) an intensive surface and subsurface investigation of the areas of the park identified for active recreation, (c) a reconnaissance survey of the areas of the park intended for passive recreation, and (d) a reporting of results. A draft final report will be submitted to Orange County by October 3, 2007 and the final report no later than November 9, 2007. The contractor may also present its findings to the Hollow Rock Master Plan Committee. Information collected from the survey