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4 <br />2) a quarterly report of the contracted activities of the Contractor; <br />3) a final report within sixty (60) days of the project end date. <br />10. Amount of Reimbursement: <br />(Include this section in all contracts). <br />The total reimbursement from the Division to the Contractor for provision of services in this <br />contract shall not exceed $ 5,000.00. This amount consists of $ 5,000.00, (SHIIP Federal Grant); <br />CFDA # 93,779 (enter CFDA# if Federal funds). <br />Check a or b as applicable. <br />[x ] a. There are no matching requirements from the Contractor. <br />[ ] b. The Contractor's matching requirement is $ , which shall consist o£ <br />[ ] In-kind [ ] Cash <br />[ ] Cash and In-kind [ ] Cash and/or In-kind <br />The total contract amount is $ 5,000.00. <br />The contributions from the Contractor shall be source from non-Federal funds. <br />11. Payment for Services: <br />Upon execution of this Contract, the Division shall submit to the Agency the full amount of the <br />total reimbursement within 30 days. <br />Contract period. All payments are contingent upon fund availability. <br />12. Access to Persons and Records: <br />(Include in all contracts). <br />The Agency agrees to provide the North Carolina State. Auditor, the Division, the Department of <br />Insurance, all applicable federal agencies, or their agents, with access to persons and records for <br />the purpose of monitoring, evaluating, or auditing this Contract and the Agency's performance, <br />and for all other purposes required by law, regulation or policy. <br />13. Record Retention: <br />The Department of Insurances' basic records retention policy requires all records <br />related to this Contract to be retained for a minimum of three years following completion or <br />termination of the contract. Policy further requires records to be retained for a period of three <br />years following submission of the final Federal Financial Status Report, if applicable, or three <br />years following the submission of a revised final Federal Financial Status Report. Also, if any <br />litigation, claim, negotiation, audit, disallowance action, or other action involving this contract <br />has been started before expiration of the three year retention period, the records must be retained <br />until completion of the action and resolution of all issues which arise from it, or until the end of <br />the regular three year period, whichever is later. Therefore, Agency shall not destroy, purge or <br />dispose of records related to this Contract or the Agency's performance without the express prior