Agenda - 05-05-2016 - 7-a - Bond Education Committee Appointments and Additional Actions

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3 Depending on the scope of work negotiated with the vendor, the total cost of the vendor contract and all efforts related to the Committee's work may be up to $50,000. The Manager recommends the Board allocate $20,000 from the Board of Commissioners' 2015-16 Contingency account to fund the initial costs of the Committee's work. To provide the other necessary funding, the Manager's proposed 2016-17 budget will include an additional recommended appropriation of $30,000 for Bond Education Committee activities, vendor services and informational materials. This balance of the funding will be subject to final approval by the Board of County Commissioners. As the Committee (and/or sub-committees) undertake work and develop cost estimates for the production and distribution of materials, the Manager may recommend additional appropriations, if needed, for Board consideration. Lastly, and in an effort to safeguard against any unintentional "advocacy" materials being developed, the Manager recommends that the Board authorize the Manager to review and approve all final materials developed by the Committee to confirm content is accurate and complete and maintains an educational purpose. FINANCIAL IMPACT: Public funds may be spent to present factual information to voters about the proposed bonds, the projects expected to be financed by the bonds, and the circumstances and needs that have given rise to the bond referenda. Public funds may not be spent on campaigns either to promote or defeat passage of any bond order presented to voters. Depending on the scope of work negotiated with the vendor, the total cost of the contract and all efforts related to the Committee's work may be up to $50,000. Pending any alternative direction from the Board, staff will present a budget amendment at the May 17, 2016 meeting to allocate $20,000 from the Board of Commissioners' 2015-16 Contingency account to fund the initial costs of the Committee's work. The Manager's proposed 2016-17 budget will include an additional recommended appropriation of $30,000 for the Bond Education Committee activities, vendor services and information materials and will be subject to final approval by the Board of County Commissioners as part of FY 2016-17 budget deliberations. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: ENABLE FULL CIVIC PARTICIPATION Ensure that Orange County residents are able to engage government through voting and volunteering by eliminating disparities in participation and barriers to participation. RECOMMENDATION(S): The Manager recommends that the Board: 1) Review and consider appointing applicants to the Committee as the Board determines appropriate; 2) Review and consider appointing Co-Chairs of the Committee as the Board determines appropriate; 3) Authorize the Manager to review and approve all final materials developed by the Committee to confirm content is accurate and complete and maintains an educational purpose; and 4) Provide any feedback to the Manager regarding the proposed funding plan outlined above to support the Committee's work and assistance through a vendor.