Agenda - 05-05-2016 - 5-a - Minutes

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6 1 2 Updated Project Schedule (chart) 3 4 Commissioner Dorosin asked if, based on the timeline, there are any expenditures in 5 2016-17. 6 Jeff Thompson said some due diligence costs and professional costs have already been 7 incurred and there may be more, once further studies are completed. 8 Commissioner Dorosin asked if such expenses would come from construction. 9 Jeff Thompson said the funds would come from professional services. 10 Paul Laughton, Finance and Administrative Services, said to date $116,000 has been 11 spent. 12 Commissioner Dorosin said this project is listed next year at $6.38 million, which has 13 been set aside, but little would be spent. He asked if there would be ramifications of pushing it 14 to 2017-18. 15 Bonnie Hammersley said there was some uncertainty with Carrboro's timeline but that 16 has now been somewhat finalized. She said the CIP is a moving target and is used as a 17 planning document. 18 Commissioner Dorosin asked if the spending expectations for 2016-17 are known. 19 Jeff Thompson said less than $50,000 and these are for studies and possibly 20 professional services, such as title work, etc. 21 Commissioner Jacobs said last year money for the South Human Services campus was 22 moved back a year to bring them some more flexibility within their debt capacity. 23 Commissioner Jacobs said he appreciated the definitive nature of the size of this facility, 24 and this is where he was trying to go with the new agricultural facility at the last BOCC meeting. 25 He said it is important to be as specific as possible, and up front with the public. He said the 26 functions of this proposed library still need to be defined and clarified. 27 Commissioner Jacobs said before this project begins a commitment from Carrboro is 28 needed, regarding their participation in the operating budget. 29 Bonnie Hammersley said once the studies are completed, she and the Carrboro 30 Manager work on an agreement to bring back to the Board,before moving forward. 31 Commissioner Pelissier said the meeting space is not just intended for Carrboro, and 32 the vision did not come just from the visioning groups. She said she recalled given projected 33 population growth that an estimated 20,000 square feet would be needed for this library, with 34 the possibility for expansion. She said she is not clear what the Board is trying to build here. 35 Commissioner Pelissier referred to the schedule and the feasibility study, which is to be 36 completed, and then reviewed by Kidzu and the Arts Center. She asked if this study is still 37 going to occur. 38 Bonnie Hammersley said Carrboro is still working with Kidzu and the Arts Center and 39 that is why it is still in there, as it refers to Carrboro's space issues. 40 Commissioner Rich asked if the operating costs of McDougal and Cybrary are known. 41 Bonnie Hammersley said she will get this information. 42 Commissioner Rich asked if Carrboro owns the land and if the County will be building 43 the library on Carrboro land. 44 Bonnie Hammersley said Carrboro owns the land but a final agreement has yet to be 45 reached. She said three options are being considered: purchase the land from Carrboro and 46 build; have a public-private partnership with a developer; and work solely with Carrboro, which 47 would be a partner in the process. She said she understands Carrboro's desire is to have a 48 partnership with the County. 49 Commissioner Rich asked if the library will be a free standing building. 50 Bonnie Hammersley said that has yet to be determined.