Minutes 03-29-2016 - Laserfiche WebLink

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12 insurance. The County has been pro-active in appropriately identifying positions, which need to be classified as permanent as per the Personnel Section of the Orange County Code of Ordinances and the Affordable Care Act requirements. Action Agenda Item 3, dated September 11, 2014 is provided as Attachment B, which analyzed the use of temporary employees at the request of the Board of County Commissioners. It was determined that there were some employees working in hours in excess of what the Affordable Care Act allows as well as outside the desire of the Board. As part of the FY 2015/16 budget adoption, positions were subsequently made permanent. These positions included three Orange Public Transportation Drivers and a Weighmaster at the Department of Solid Waste. Action Agenda Item 5, dated April 17, 2008 is provided as Attachment C, which shows the transition of funding positions from a long term temporary services status to permanent positions meeting County staff needs. The Human Resources Department will continue to work to make sure that Orange County is compliant with the requirements of the Affordable Care Act and the North Carolina Retirement System as well as meeting the needs of each department and appropriately offering benefits to employees when applicable. More specifically, the Human Resources Department will continue: • Reviewing the work of temporary employees to make sure they are appropriately classified as per the County Ordinance and make changes as necessary. • Monitoring temporary employees working more than 12 months or 1,000 hours in a calendar year as required by the Retirement System. • Monitoring hours worked by temporary employees to ensure that all employees eligible for health insurance benefits are appropriately notified and enrolled. Also, the Affordable Care Act requires certain employers (applicable large employers), which includes Orange County to offer health insurance coverage to full-time employees and their dependents and requires those employers to send an annual statement to all employees eligible for coverage describing the insurance coverage available to them (IRS Section 6055) as well as the detail of an employee's actual insurance coverage (IRS Section 6056). The County has filed accordingly and no issues have been identified as non-compliant. Brenda Bartholomew presented the following PowerPoint: Workforce Demographics and Utilization of Temporary Employees Brenda Bartholomew March 29, 2016 Minorities in the Workplace (table) • The following table demonstrates the percentage of minorities in the workplace since June 30, 2014 through March 2016. Goals to Improve Diversity Implemented two BOCC Initiatives within the past year • Internship Program ❖ Provide a learning experience to students in order for them to blend classroom theory with real-life practice. ❖ Recruit from many universities and colleges within the area bringing in a diverse representation of minorities. ❖ Designed to give students an opportunity to complement their formal education with career-related experience. ❖ Spark an interest in pursuing a career in local government.