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16 <br /> • • <br /> viii. Each service vehicle must not leak collected organic material and/or fluids,and the exterior <br /> of vehicles should be reasonably clean and represent the County in a professional,manner; <br /> lx. Each-service vehicle must meet all Federal, State and local regulations and be equipped <br /> with a spill kit to assist in the cleaning of any fluid leaks or spills Including diesel fuel, <br /> hydraulic fluid, oll, etc. <br /> x. Work with the County and generator- to determine the minimum number of service <br /> containers needed for collection. <br /> xl. Guarantee that properly separated.food waste and organic waste material will not be <br /> landfilled. <br /> . • . <br /> M. GENERAL REQUIREMENTS FOR SELECTED CONTRACTOR <br /> A. Reporting <br /> Beyond those requirements listed in Section H, Subsection F, Contractor shall submit monthly and annual <br /> reports to the County. The required monthly reports shall be submitted with Invoice for services, and shall <br /> Include: <br /> • Itemization of alt charges to County for materials used (If applicable), cost per ton, and total tonnage; <br /> • Total weights collected for each collection day for each business; <br /> • Total weights collected from each business in the program for that respective month. <br /> Required annual reports are to.Include summaries of the above information, and are to be submitted by <br /> August 11 of each year, <br /> Insurance Requirements <br /> All insurance requirements are included In the County's Service contract which.is included. The <br /> successful contractor shall be required to enter into the Service Contract <br /> EvIdence,of insurance must be provided with the proposal. <br /> • <br /> C. Term <br /> The term of the Contract shall be for a five(5)year period beginning upon the date of execution of the Contract <br /> and terminating five(6)years from the effective date provided that: <br /> • funds are authorized annually by the Board of Orange County Commissioners; <br /> • neither County nor the Contractor desire to alter the terms of-the contract during the five year period,and <br /> • the Contract Is not otherwise terminated through provisions of another clause of the Contract. <br /> Al the close of the initial five (5) year term the contract may be-extended at the option of County and with the <br /> agreement of Contractor to include up-to two additional two year renewal periods. • <br /> IV. PROPOSAL PROCEDURES <br /> A. Proposed-Timeline • <br /> The proposed timeline for the RFP process and program implementation Is as follows: <br /> • <br /> April 29,2011 —, RFP 367-5175 Is issued <br /> May 6,2011 at 3:00 PM—Mandatory Pre-Proposal Meeting <br /> May 10,201 i at 3:00 PM—Deadline for written questions <br /> May 17, 2011 at 5:00 PM—RFP submissions are due <br /> 6 <br /> • • <br />